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Aviation Office Manager

1 month ago

Dallas, Texas, United States ABM Industries Full time
Job Summary:

The Aviation Office Manager is responsible for overseeing the daily operations of the aviation office, ensuring efficient administrative support, managing office staff, and coordinating with various departments to maintain smooth operations.

Key Responsibilities:

Office Management:
Oversee the day-to-day operations of the aviation office, ensuring the workspace is efficient and organized.

Administrative Support:

Provide administrative assistance to the aviation department, including managing schedules, booking meetings, and organizing travel arrangements for senior management and staff.


Compliance Oversight:
Ensure that all office operations adhere to aviation industry regulations and company policies. Maintain accurate documentation and records to support regulatory compliance.

Staff Supervision:
Supervise administrative staff, including office assistants and training clerks, to ensure high productivity and smooth workflow. Delegate tasks and provide guidance when necessary.

Budget Management:

Assist with the management of the office budget, including tracking expenses, processing invoices, and ensuring cost-efficient purchasing of supplies and services.


Customer Service:
Serve as the primary point of contact for internal and external communications. Provide professional and courteous assistance to clients, vendors, and team members.

Document Management:
Manage the organization and storage of important documents, including contracts, reports, and correspondence. Maintain confidentiality and ensure secure handling of sensitive information.

Inventory Management:

Monitor and manage office supplies and equipment, ensuring inventory levels are maintained and necessary purchases are made in a timely manner.


Meeting Coordination:
Plan and coordinate meetings, conferences, and events for the aviation team, ensuring proper scheduling and logistics.

HR Support:
Assist with HR-related tasks such as maintaining employee records, coordinating new hires, and supporting office-wide communications.

Project Support:
Assist senior management in coordinating special projects, gathering relevant data, and preparing reports and presentations.

Vendor Management:

Manage relationships with office service vendors such as maintenance providers, IT support, and office supply vendors to ensure seamless service delivery.


Requirements:
Bachelor's degree in Business Administration, Aviation Management, or a related field (or equivalent work experience).

3+ years of experience in office management, preferably in an aviation or related industry.

Excellent organizational and multitasking skills.

Strong knowledge of office management practices and administrative procedures.

Familiarity with aviation industry standards and regulations (preferred).

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

Strong verbal and written communication skills.

Ability to maintain confidentiality and handle sensitive information professionally.

Proven ability to manage budgets and oversee administrative functions efficiently.

Strong attention to detail, problem-solving abilities, and time management skills.

Preferred Qualifications:
Previous experience working in an aviation-related environment.

Basic knowledge of FAA regulations or aviation safety protocols.

Work Environment:
This role is typically performed in an office environment within an aviation facility. The

Aviation Office Manager may occasionally be required to visit hangars or operational areas as needed.

REQNUMBER:
99421


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.