Office Coordinator with Leadership Support

5 days ago


Denver, Colorado, United States Total Quality Logistics Full time
About the Role:

As an Administrative Assistant at Total Quality Logistics, you will play a vital part in shaping our satellite office culture and enhancing employee experience. You will be responsible for supporting multiple leaders, managing office operations, implementing culture initiatives, and handling reception duties. If you thrive in diverse environments, enjoy interacting with people at all levels, and possess a professional demeanor, this role may suit your skills.

What's in it for you:
  • A competitive hourly rate of approximately $19.78/hour, taking into account industry standards and location
  • Comprehensive benefits package, including health, dental, and vision coverage, as well as a 401(k) plan with company match
  • The opportunity to be the go-to person for any office needs, providing valuable support to leadership
  • Diverse range of tasks and duties, ensuring every day is unique and engaging
  • The chance to build relationships and support leadership teams
  • We strive for excellence in everything we do, reflected in our Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022) recognitions
Key Responsibilities:Office Management:
  • SUPPORTING EVENTS AND EMPLOYEE ENGAGEMENT INITIATIVES IN YOUR OFFICE, ENHANCING CULTURE AND PRODUCTIVITY
  • ASSISTING WITH ONBOARDING NEW HIRES IN YOUR OFFICE, ENSURING A SMOOTH TRANSITION
  • COMMUNICATING EFFECTIVELY WITH FACILITIES DEPARTMENT AND PROPERTY MANAGER TO MAINTAIN A COMFORTABLE WORK ENVIRONMENT
  • ORDERING AND MAINTAINING OFFICE SUPPLIES, ENSURING EFFICIENCY AND PRODUCTIVITY
  • OVERSEEING THE OVERALL CLEANLINESS OF THE OFFICE, CONTRIBUTING TO A HEALTHY AND SAFE WORKSPACE
Leader Support:
  • MANAGING AND MAINTAINING MANAGERS' SCHEDULES, ENSURING EFFECTIVE TIME MANAGEMENT
  • CREATING WEEKLY AND MONTHLY SALES REPORTS, PROVIDING VALUABLE INSIGHTS
  • COMPLETING EXPENSE REPORTS FOR MANAGERS, ASSISTING WITH BUDGETING AND ACCOUNTABILITY
  • COORDINATING TRAVEL ARRANGEMENTS WITH TQL'S TRAVEL TEAM, STREAMLINING PROCESS
  • PROVIDING ADDITIONAL SUPPORT AS NEEDED TO HELP LEADERSHIP SAVE TIME AND FOCUS ON KEY TASKS
Reception Support:
  • GREETING AND ESCORTING JOB APPLICANTS THROUGH THEIR ON-SITE INTERVIEWS, PROVIDING WARM AND PROFESSIONAL SERVICE
  • PREPARING AND DISTRIBUTING AGENDAS FOR DEPARTMENT MEETINGS, ASSURING EFFECTIVE COMMUNICATION
  • SCREENING INCOMING CALLS AND TRANSFERRING TO APPROPRIATE INDIVIDUALS, ENSURING EFFICIENT COMMUNICATION FLOW
  • RECEIVING AND DISTRIBUTING PACKAGES AND MAIL TO THE OFFICE, ENSURING TIMELY DELIVERY
Requirements and Qualifications:
  • 1-3 YEARS OF ADMINISTRATIVE EXPERIENCE, WITH A PROVEN TRACK RECORD OF SUCCESS
  • HIGH ENERGY LEVELS WITH EXCELLENT COMMUNICATION SKILLS, CAPABLE OF EFFECTIVELY INTERACTING WITH COLLEAGUES AND LEADERSHIP
  • ABILITY TO THRIVE IN MULTITASKING, FAST-PACED ENVIRONMENTS, WHILE MAINTAINING ORGANIZATION AND ATTENTION TO DETAIL
  • PROFICIENT COMPUTER SKILLS, INCLUDING OUTLOOK, WORD, EXCEL, AND POWERPOINT, TO EFFECTIVELY SUPPORT OPERATIONS
  • ADAPTABLE TO CHANGING PRIORITIES, WITH A POSITIVE ATTITUDE AND STRONG CONFIDENTIALITY
Location:

7600 E. Eastman Ave., Suite 200, Denver, CO 80231



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