Accounting Assistant Manager

3 weeks ago


Jacksonville, Florida, United States CareSpot Full time
Job Title: Accounting Assistant Manager

CareSpot is seeking an experienced Accounting Assistant Manager to join our team. As an Accounting Assistant Manager, you will be responsible for processing payments and controlling expenses by receiving, processing, verifying, coding, and reconciling invoices.

Key Responsibilities:
  • Assist the AP Manager and Accounting Manager with managerial duties as directed.
  • May oversee functions of the department in the Manager's absence as directed.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Proficient Excel skills capable of creating/using pivot tables and v-lookup functions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by filing invoices and checking remittances.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related tasks timely.
Requirements:
  • Associate Degree or a bachelor's degree in accounting/finance preferred.
  • Three to five years of recent previous accounts payable experience.
Skills:
  • Attention to Detail.
  • Thoroughness.
  • Organization.
  • Analyzing Information.
  • Strong Customer Service skills.
  • Good communication skills - both written and verbal.
  • Understanding of general ledger chart of accounts.
  • Basic accounting knowledge a plus.
  • Maintaining Vendor Relationships.
  • PC Proficiency.
  • Data Entry Skills.
  • General Math Skills.
  • Proficient with MS Word and Excel.
  • Experience with multiple checking accounts a plus.
  • Experience with Accounting Systems a plus - especially MS Dynamics (Great Plains).
  • Experience with Concur employee expense reimbursement a plus; Customer Service Training.


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