Litigation Secretary Position with Flexible Work Schedule

1 week ago


Iselin, New Jersey, United States Greenbaum Rowe Smith & Davis, LLP Full time

We are seeking a highly skilled Litigation Float Secretary to join our team at Greenbaum Rowe Smith & Davis, LLP. As a key member of our support staff, you will provide essential administrative assistance to our attorneys and play a vital role in ensuring the smooth operation of our office.

About the Role

This is a full-time position working Monday through Friday from 9:00 a.m. to 5:00 p.m. with flexibility for overtime if needed. The ideal candidate will have strong organizational, grammatical, and people skills, as well as the ability to manage a large workload using dictation in a high-volume, fast-paced office setting.

Key Responsibilities
  • Administrative Support: Provide general administration and secretarial tasks such as typing and proofreading documents, maintaining files, and answering phones.
  • Client Communication: Assist with call screening and directing, intake process for potential clients, and creating, organizing, and maintaining hardcopy and electronic client files.
  • Time Entry Management: Enter time entries of client work and serve as liaison between busy attorneys and clients, court staff, and other supporting professionals.
  • Court Filings: Assist with drafting, editing, collating, and finalizing correspondence, pleadings, motions, case information statements, and appellate applications, as well as submitting documents to the Court on paper and via JEDS or Appellate eCourts.
Requirements
  • Minimum of 3 years' litigation experience.
  • Experience e-filing in both NJ and Federal courts.
  • Working knowledge of iManage or similar document management application, preferred but not required.
  • Experience using SurePoint or similar billing software.
  • Strong knowledge of Word and Outlook; ability to quickly learn other applications.
  • Highly resourceful and reliable.
  • Experience working independently, within cross-functional teams, in a collaborative environment.
Benefits

This position offers a competitive annual salary of $60,000, a comprehensive benefits package, and opportunities for professional growth and development. We are an equal opportunity employer committed to diversity and inclusion in the workplace.

How to Apply

If you are a motivated and detail-oriented individual with a passion for providing exceptional administrative support, please submit your resume to our HR department referencing job code LITFLOAT99.



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