Strategic Advancement Coordinator

7 days ago

Houston, Texas, United States University of St. Thomas Full time
Senior Development Manager

Join the University of St. Thomas as a Senior Development Manager and play a key role in advancing the institution's mission through strategic fundraising and engagement initiatives.

The Senior Development Manager will provide administrative support to the Vice President for University Advancement (VPUA) and serve as a liaison between the VPUA and various stakeholders, including faculty, volunteers, donors, and UST executive leadership.

The ideal candidate will have excellent organizational skills, strong verbal and written communication skills, and the ability to work effectively in a fast-paced environment. They will also possess advanced skills in Microsoft Office Suite, including Word, Excel, and PowerPoint.

The salary for this position is estimated to be around $65,000-$85,000 per year, depending on qualifications and experience.

Job Responsibilities:
  • Work closely with the VPUA to coordinate the execution of strategic fundraising and engagement initiatives
  • Serve as the primary point person for the VPUA to manage the flow of information within the office
  • Direct internal and external communications for the VPUA
  • Serve as the liaison for scheduling the VPUA Advancement-related visits and events
  • Create and manage high-level documentation and information dissemination for the Board of Trustees; attend and draft minutes for Advancement-related Committee meetings
  • Employ sound judgment, speaking on behalf of the Vice President to various constituents across the University
  • Draft talking points, memoranda, and select donor correspondence
  • Accurately represent the VPUA's position on matters of importance
  • Ensure progress on the VPUA's key initiatives and action items
  • Manage and confirm meeting objectives and advise the VPUA on participants and best approach
  • Work closely with other team members to manage administrative support for the VPUA, including budget coordination and event management
  • Maintain the VPUA calendar and follow up on details of meetings
  • Maintain positive relations and interactions with key offices, including faculty, volunteers, donors, and UST executive leadership
  • Anticipate needs for high-level meetings, including catering, room reservations, IT and A/V, materials, and/or gifts
  • Schedule and organize activities such as internal/external meetings, departmental meetings, and retreats
  • Serve as liaison with senior management team members and other direct reports in support of VPUA
  • Provide project management oversight and execution for ongoing and ad-hoc fundraising projects
  • Maintain Slate database with VPUA's contact reports and action items related to donor activity
  • Assist in preparation for VPUA's presentations, both on and off campus
  • Provide VPUA support in monitoring progress of fundraising activities and progress toward goals
  • Process travel arrangements related to the VPUA's activities
  • Work with Budget Coordinator to process cash expense report reimbursement and credit card reconciliation, invoices for payment/fund transfer requests
  • Assist with departmental planning and in defining and managing the infrastructure and systems required to support the growth and development of the Office of Advancement, resources needed to accomplish all job duties, as well as the needs of the department overall
  • Train and supervise student workers as needed
  • Provide assistance with special projects as assigned by VPUA
Requirements:
  • Bachelor's degree preferred; 5+ years of administrative support and/or advancement experience
  • Advanced skills in Microsoft Office Suite, including Word, Excel, and PowerPoint
  • Ability to work with minimal supervision
  • Ability to take initiative and problem-solve; strong verbal and written communication skills
  • Excellent organizational skills; self-directed and motivated
  • Ability to handle sensitive and confidential information; maintain strict confidentiality
  • Exceptional attention to detail
  • Effective time management skills with an ability to manage multiple tasks and competing priorities
  • Ability to display a consistent, professional degree of communication
  • Ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task
  • Ability to establish and maintain effective relationships with all levels of management and employees, including Board members, donors, volunteers, etc.
  • Must know how to deal with a variety of individuals in person and over the telephone
  • Ability to solve problems and make decisions
  • Highest degree of integrity, professionalism, diplomacy, and discretion required

This is a full-time benefit-eligible position. The University of St. Thomas is an equal opportunity employer.

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