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Election Warehouse Operations Manager

1 month ago

Norristown, Pennsylvania, United States Montgomery County Pennsylvania Full time
SUMMARY

The Election Warehouse Operations Manager plays a crucial role in ensuring the smooth execution of in-person elections in Montgomery County, Pennsylvania. This position oversees the logistical operations, working closely with team members to build efficiencies, solve problems, and continuously improve the behind-the-scenes aspects of election administration.

The incumbent will supervise voting machine technicians and warehouse assistants, ensuring strict adherence to local, state, and federal rules and regulations related to election system management.

KEY RESPONSIBILITIES
  • Coordinate with the Voting System Administrator to perform Logic and Accuracy Testing.
  • Perform hardware repair and maintenance of all voting system components.
  • Coordinate RMAs as necessary.
  • Provide training to colleagues on products and procedures.
  • Participate in ongoing instructional classes and voting machine demonstrations.
  • Supervise and direct the creation of Polling Place supply boxes, ordering additional supplies as needed, and maintaining detailed inventory.
  • Supervise and direct temporary staff during the election cycle.
  • Troubleshoot equipment problems and identify needed repairs.
  • Test all incoming and outgoing equipment to ensure it is maintained adequately and in proper working order.
  • Document policies and procedures relating to repairs and maintenance of equipment.
  • Direct shipping and receiving and/or assist with the delivery process, checking in materials, matching purchase orders to sales orders.
  • Perform thorough quality assurance on essential materials and their distribution.
  • Responsible for maintaining safe movement and egress within the warehouse by organizing pallets and mobile storage.
  • Adhere to Warehouse Security Protocols.
  • Handle service calls, particularly on Election Day.
  • Collaborate with the Election Personnel Manager to create training materials for Poll Workers, provide post-election feedback on training efficacy.
  • Assist with all post-election audits as required.
  • Assist with any recount proceedings as needed.
  • Coordinate with vendors and internal personnel regarding the deployment of equipment to polling locations.
  • Coordinate with the Election Personnel Manager regarding supplies for deployment to polling locations (how-to guides, forms, etc.).
  • Lead Election Night material return operations for both the Primary and General Elections.
  • Additional election activities as needed and assigned.
QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • HS diploma required, BS preferred or equivalent experience.
  • Ability to work independently.
  • Strong communications skills.
  • Strong customer service skills.
  • Ability to multi-task.
  • Familiarity with hand tools.
  • Ability to use a pallet jack.
  • Analytical/Organizational Skills.
  • Must be willing and able to work overtime.
  • Must be reliable and dependable: attendance and promptness are of the utmost importance.
  • Must project a professional demeanor at all times.
  • Must be able to perform well in high-intensity situations.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee must be able to handle tools and lift/move equipment. Must be able to stand/move for long periods of time.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position primarily operates in a warehouse environment.

The noise level in the work environment is usually moderate.