Risk Management and Purchasing Specialist

4 weeks ago


Selinsgrove, Pennsylvania, United States InsideHigherEd Full time
Job Summary

The Manager of Risk Management and Purchasing reports to the Vice President for Finance and leads the development, implementation, and ongoing management of the university's risk management program and the development and implementation of a university-wide procurement program.

Key Responsibilities

• Develop a university-wide procurement program that serves the needs of various departments across campus, creating policies and procedures to streamline workflows and reduce costs.
• Assist departments in maintaining vendor relationships and ensuring compliance with contracts and agreements.
• Evaluate vendors based on price, reliability, capability, and previous transaction history.
• Negotiate volume and cash transaction discounts with vendors.
• Determine the method of procurement, including direct purchase or bid.
• Prepare bids, requests for quotes, and proposals, including specifications, comparisons, and justifications.
• Ensure purchasing documents are complete and accurate, including terms and conditions.
• Maintain pricing histories and vendor records.
• Provide liaison services between vendors and departments for order status, procurement procedures, and problem resolution.
• Maintain records in accordance with established policies and procedures and audit guidelines.

Additional Responsibilities

The Manager of Risk Management and Purchasing will also work closely with the Vice President for Finance and senior leadership team to manage enterprise risks and maintain the Enterprise Risk Management (ERM) framework.
• Identify opportunities for enhancements to the overall risk management program and make recommendations to the VP for Finance and other campus leaders.
• Review contracts and seek advice from insurance companies or general counsel as needed.
• Provide regular legal and ERM updates to the Audit Committee of the Board of Trustees.
• Manage all aspects of the University's insurance program, reviewing policies and renewal proposals for accuracy.
• Manage the processing of insurance claims on behalf of the University.
• Provide general risk management advice and consult with units and departments on mitigating and managing their own risk.
• Manage the risk management department budget.
• Administer the Campus Conduct Hotline and lead the Accident Review Committee, Crisis Management Team, and ERM Committee.
• Manage the University's Business Continuity Planning Program.

Requirements

The ideal candidate will have a Bachelor's degree and 3 years of experience related to the responsibilities of the position.
• Strong interpersonal and communication skills, with the ability to work effectively with a wide range of constituencies.
• Records maintenance skills and the ability to analyze purchasing requests/orders for compliance with institutional procedures.
• Ability to use independent judgment and manage and impart confidential information.
• Ability to evaluate procurement bids in accordance with established criteria.
• Ability to analyze and solve problems, prepare bids, requests for quotes, and proposals, and document work in progress.
• Knowledge of cost analysis techniques and skilled at negotiation.

Working Conditions

The position requires the ability to stand or sit for extended periods, move about the campus, and talk and hear instruction.
• Occasional manual dexterity and the ability to use fingers, hands, and arms to feel, handle, and reach.
• Occasional stooping, crouching, and bending.
• Ability to occasionally lift up to 10 pounds.
• Working conditions are indoors.
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