Legal Administrative Assistant
7 days ago
We are seeking a skilled and experienced Legal Administrative Assistant to join our team in San Diego, CA. This permanent opportunity offers a competitive salary range of $65,000 - $85,000 per year.
About the Opportunity:
- This role involves providing administrative support to Corporate and Securities attorneys and paralegals, preparing and revising legal documents, and tracking certified mailings and overnight deliveries.
- The ideal candidate will have strong system skills in document management systems and digital filing, as well as proficiency in Outlook, Word, DocuSign, and Excel.
- Responsibilities include composing materials such as correspondence, minutes, real estate, and finance documents, creating, copying, and mailing correspondence to clients and various government agencies.
- The successful candidate will also be able to maintain the highest level of confidentiality, possess superior oral and written communication skills, and demonstrate excellent interpersonal skills.
- A key requirement is the ability to balance competing and changing priorities, work independently and as part of a team, and meet deadlines.
Key Responsibilities:
- Prepare, revise, proofread, and redline legal documents.
- Track certified mailings and overnight deliveries.
- Manage attorney calendars and monitor important deadlines.
- Maintain the highest level of confidentiality.
- Compose materials such as correspondence, minutes, real estate, and finance documents.
- Create, copy, and mail correspondence to clients and various government agencies.
- Filing documents with the Secretary of State, County Recorder, Board of Equalization, Internal Revenue Service, FinCEN, and SEC and State Securities agencies.
- Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings.
- Maintain attorney calendars and monitor important deadlines.
- Manage, plan, and calendar all conference calls and meetings, including client interface.
- Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.
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