Legal Administrative Assistant

7 days ago


San Diego, California, United States LHH Full time

We are seeking a skilled and experienced Legal Administrative Assistant to join our team in San Diego, CA. This permanent opportunity offers a competitive salary range of $65,000 - $85,000 per year.

About the Opportunity:

  • This role involves providing administrative support to Corporate and Securities attorneys and paralegals, preparing and revising legal documents, and tracking certified mailings and overnight deliveries.
  • The ideal candidate will have strong system skills in document management systems and digital filing, as well as proficiency in Outlook, Word, DocuSign, and Excel.
  • Responsibilities include composing materials such as correspondence, minutes, real estate, and finance documents, creating, copying, and mailing correspondence to clients and various government agencies.
  • The successful candidate will also be able to maintain the highest level of confidentiality, possess superior oral and written communication skills, and demonstrate excellent interpersonal skills.
  • A key requirement is the ability to balance competing and changing priorities, work independently and as part of a team, and meet deadlines.

Key Responsibilities:

  • Prepare, revise, proofread, and redline legal documents.
  • Track certified mailings and overnight deliveries.
  • Manage attorney calendars and monitor important deadlines.
  • Maintain the highest level of confidentiality.
  • Compose materials such as correspondence, minutes, real estate, and finance documents.
  • Create, copy, and mail correspondence to clients and various government agencies.
  • Filing documents with the Secretary of State, County Recorder, Board of Equalization, Internal Revenue Service, FinCEN, and SEC and State Securities agencies.
  • Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings.
  • Maintain attorney calendars and monitor important deadlines.
  • Manage, plan, and calendar all conference calls and meetings, including client interface.
  • Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.


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