Budget and Fiscal Compliance Specialist

2 days ago

Silver Spring, Maryland, United States HIAS Full time
Job Summary

HIAS is seeking a highly skilled Budget and Fiscal Compliance Specialist to support our North America Programs in the creation and management of budgets, as well as the management of grants and cooperative agreements from initiation to closure in the United States and overseas.

Key Responsibilities
  • Manage reporting, compliance, and recognition of grants and cooperative agreements for assigned portfolio.
  • Partner with accounting to ensure indirect costs are correctly charged to awards and prepare monthly grant budget-to-actual reports.
  • Liaise with program and development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.
  • Help ensure that fiscal requirements for grants and contracts are identified, realized, and monitored through regular monitoring meetings.
  • Prepare monthly, quarterly, and year-end financial reports for funders.
  • Maintain a working knowledge of laws, regulations, policies, and other requirements that affect grants management, in particular federal grant requirements.
  • Review coding of expenses against restricted grants to ensure adequate charging.
  • Assist with the maintenance and analysis of staff allocations.
  • Work with program managers to track and manage their budget and grant spending.
  • Work closely with the North America Programs and the Budget and Fiscal Compliance teams to assist affiliates on all financial agreements, monitoring, and reporting, including creation of financial reporting workbooks for affiliates.
  • Assist in the compilation and drafting of annual operating and capital budgets.
  • Prepare and perform monthly budget-to-actual analysis and conduct quarterly forecast reviews with program managers; communicate results of reviews and analyses to finance leadership.
  • Help compare programmatic planning with funding restrictions to provide realistic financial and budgetary outlook.
  • Work with the HQ program team to compile the North America proposal budgets.
  • Help ensure timeliness and accuracy of budgets.
  • Assist with the annual HIAS budgeting process.
Requirements
  • Undergraduate degree in Business Administration, Finance, Accounting, International Affairs, or a related field.
  • 3-5 years of work experience, with experience in analysis and interpretation of budgets and grants preferred.
  • Experience working with a domestic or international nonprofit preferred.
  • Excellent analytical skills and ability to problem-solve required; the ability to communicate financial information to non-financial staff is also required.
  • Ability to effectively multi-task is required; also, must be detail-oriented and able to see both the big picture and the smallest details.
  • Excellent interpersonal, written, and oral communication skills required.
  • Intermediate level or higher Microsoft Excel skills required.
  • Travel, to include travel to insecure operating environments, may be required.

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