Document Control Specialist

3 weeks ago


Menasha, Wisconsin, United States Faith Technologies Full time
Job Summary:

We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Faith Technologies. The successful candidate will be responsible for managing and maintaining project document control requirements, ensuring that all documents are up-to-date and compliant with client specifications.

Key Responsibilities:
  • Develop and maintain project document systems in accordance with client requirements.
  • Coordinate the flow of documents between project teams, including Preconstruction Managers, engineering, Quality and Commissioning, and field construction teams.
  • Maintain document control standards, including version control.
  • Assist in the creation of process documentation with the assistance of process and site subject matter experts.
  • Perform clerical typing duties to generate/update documents as necessary.
  • Manage the timely distribution of latest revision level documentation.
  • Update and maintain project document control programs and software.
  • Coordinate the development and distribution of project checklists, reports, and databases with the support of other Quality and Commissioning and document control team members.
  • Utilize company software to generate and update project reports, checklists, and other documents as required by the project.
  • Manage the timely completion of project Quality and Commissioning documentation upload in project systems.
  • Assist the project team with maintaining documents and project closeout.
  • Assist in the creation of process documentation with the assistance of process and site subject matter experts.
  • Proofread newly created documents for grammatical errors and proper formatting.
  • Verify equipment/asset naming aligns with current construction drawings.
  • Engage in all aspects of process improvement.
  • Perform other related duties as required and assigned.


Requirements:
  • A high school diploma or GED.
  • Three to five years of administrative experience.
  • Preferred experience: five years of administrative experience or three years of field experience in construction trades.


Work Schedule:
This position works between the hours of 7 AM and 5 PM, Monday to Friday. Overtime may be required, and work may be performed at any time on any day of the week to meet business needs.

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