Records Management Specialist

3 weeks ago


Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

Job Summary:

The Arizona Official Website of State of Arizona is seeking a highly skilled Records Management Specialist to join our team. As an Assistant Privacy Officer, you will be responsible for overseeing the management, tracking, and production of responsive records, including public records and member information requests, and subpoenas. You will maintain organized files for each request, including complex indexes, as applicable, and lead the coordination and provide guidance with internal teams to obtain responsive records, and review and redact records as necessary.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust.

Major Duties and Responsibilities:

  • Responsible for the management, tracking, and production of responsive records; including public records and member information requests, and subpoenas.
  • Ensure any aspect of the release of protected health information is done in accordance with the Agency's policies and procedures, and applicable legal requirements.
  • Communicate verbally and in writing with requesters, stakeholders, and AHCCCS staff regarding requests for information.
  • Provide training and back-up support to OGC paralegals calendaring administrative appeals, and the processing of Administrative Law Judge decisions and Director's Decisions.

Knowledge, Skills & Abilities (KSAs):

  • Federal and State laws governing confidentiality of records, including concepts, terminology, principles, and procedures of American law.
  • Methods and techniques of writing briefs, opinions, reports, and other documents in established formats.
  • Methods and techniques for research.
  • Litigation process.
  • Use of statutes, codes, and other legal resources.

Requirements:

  • In possession of a current, unexpired Arizona Driver License.
  • Prior experience with records management.

Benefits:

  • 10 paid holidays per year.
  • Paid Vacation and Sick time off (13 and 12 days per year respectively).
  • Other Leaves - Bereavement, civic duty, and military.
  • A top-ranked retirement program with lifetime pension benefits.
  • A robust and affordable insurance plan, including medical, dental, life, and disability insurance.


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