Executive Assistant/Program Analyst

3 weeks ago

Washington, Washington, D.C., United States Leidos Full time

Job Summary

Leidos is seeking a highly skilled Executive Assistant/Program Analyst to support the National Nuclear Security Administration (NNSA) Office of Production Modernization Materials Management Programs (NA-19). This individual will be responsible for managing a wide range of management program assistant duties in support of the Principal Assistant Deputy Administrator (PADA) for Production Modernization and Materials Management Programs and other Federal and contractor staff as assigned.

Key Responsibilities

  • Manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.
  • Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
  • Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the office.
  • Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
  • Using ConcurGov travel system to manage and track travel expenses.
  • Filling out and reviewing timesheets for completeness and compliance in ATAAPS federal timekeeping system.
  • Managing work orders in support of onboarding process, setting up office space and support for new personnel.
  • Processing Visit Requests (i.e., security clearances, Sigmas, etc.).
  • Managing work orders in support of onboarding process.
  • Developing and presenting training material, keeping track of certification renewals and training requirements.
  • Assisting NA-19 Federal staff with briefings, uploading materials and slides for meetings.
  • Working with NA-19 Federal and contractor staff to oversee deliverables and actions as needed.
  • Managing physical security of classified safe and administering security procedures for access to controlled areas.
  • Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
  • Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.
  • Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
  • Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
  • Ability to work in a team environment, interacting with a range of federal and contractor staff.

Requirements

  • Active DOE Q clearance.
  • Bachelors degree with 8+ years of related experience working in classified and unclassified environments or a Masters degree with 6+ years of related experience working in classified and unclassified environments.
  • Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
  • Must possess strong organizational and interpersonal skills.
  • Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required.
  • Proficiency in ConcurGov travel system, ATAAPS federal timekeeping system, NNSA SharePoint Portal.
  • Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
  • Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
  • U.S. Citizen.

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