Corporate Events Coordinator

3 days ago

Los Angeles, California, United States PRA Business Events Full time
About PRA Business Events

PRA is a leading business event management firm delivering unique experiences that drive progress. Our team crafts creative, multi-sensory attendee journeys that leave a lasting impression.

Job Overview

This position is based in Los Angeles and offers a hybrid remote/in-office schedule, providing flexibility based on client needs. Applicants must reside in the Los Angeles area to be considered for this role.

Key Responsibilities
  • Oversee logistical management and operational execution of client events and programs.
  • Serve as primary contact for clients during pre-planning and operation, ensuring exceeded expectations and promoting client satisfaction and retention.
  • Meet with sales teams to review client program details and serve as primary point of contact post-sale.
  • Manage program changes during pre-planning and on-site, negotiating and up-selling opportunities.
  • Ensure expected gross margins are met for contracted events.
  • Order, confirm, and re-confirm suppliers, develop relationships, negotiate terms, and contract service agreements.
  • Process deposits, billing, and related paperwork.
  • Determine field staff work assignments based on program schedules and staffing needs.
  • Prepare and distribute trip sheets and relevant program information for field staff.
  • Participate in recruiting and training field staff.
  • Coordinate and process field staff paperwork, including timesheets, expense reports, and pay rate changes.
  • Maintain inventory of field staff uniforms and materials, and coordinate purchases as needed.
Requirements
  • Bachelor's degree or equivalent relevant experience.
  • 3 years of experience overseeing corporate meetings, client events, and complex programs.
  • Ability to manage operations functions and supervise/direct field staff.
  • Excellent interpersonal and communication skills with diverse groups.
  • Ability to read, analyze, and interpret client proposal requirements, contracts, financial reports, and other documents.
  • Effective presentation and response to client, supplier partner, and hotelier inquiries.
  • Ability to multitask and work on multiple programs with different deadlines.
  • Familiarity with local attractions, hotels, parks, venues, and supplier partners.
  • Flexibility to work weekends, evenings, and holidays; some travel required.
Compensation Package

The salary range for this role is approximately $70,000-$80,000 annually, depending on qualifications and experience. The package includes an incentive plan and comprehensive benefits, including medical, dental, and vision insurance, company-sponsored life insurance, 401(k) with match, parental leave, cell phone stipend, paid vacation, sick leave, and holidays.

About Us

PRA guides organizations in bringing people together through strategic content, brand engagement, and authentic destination experiences. With local teams across the US and a remote execution team, we can plan events anywhere our clients envision an unforgettable meeting or event. We prioritize sustainability and social impact initiatives, including carbon reduction, waste reduction, supporting the American Forest Foundation, and promoting equity, diversity, and inclusion within our supply chain and operations.

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