Accounts Payable Specialist
3 weeks ago
At Olson Urban Housing, we are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for managing the full cycle of accounts payable, including G&A and project-specific invoices.
Key Responsibilities:
- Receive and process all incoming invoices, ensuring timely payment and compliance with company policies.
- Obtain all necessary approvals for invoices, including onsite project meetings with superintendents as required.
- Send back incomplete invoice packages as necessary to ensure accurate and timely payment.
- Receive and file incoming preliminary notices for tracking by project and vendor.
- Process invoices in a timely manner for draw and payment, including verification of contract and/or payment schedule, receipt of proper lien releases from subcontractors, and processing of joint checks as required.
- Communicate effectively with subcontractors, purchasing, and field personnel regarding information required for invoice payment.
- Process weekly check runs, including matching of invoices and checks, and mail project checks on a weekly basis.
- Maintain neat and timely filing of paid invoices.
- Communicate project status with Supervisor.
Requirements:
- High School Diploma or equivalent.
- One year experience in Accounts Payable required.
- Homebuilding AP experience preferred but not required.
- JD Edwards experience preferred but not required.
Skills:
- Interpersonal skills and ability to communicate effectively with subcontractors, supervisors, coworkers, and other business-related professionals.
- Ability to organize and prioritize workflow.
- Ability to set and work within timelines.
- General knowledge of Accounts Payable.
- Ability to learn and develop knowledge regarding lien releases and preliminary lien requirements, contracts, and contract requirements.
- Must be computer literate and able to effectively learn and/or operate Microsoft Word, Microsoft Excel, JD Edwards, Microsoft Outlook, Microsoft Explorer, and DocuSign.
Typical Mental Demands:
- Must be able to deal with stressful situations, including deadlines and workload.
- Must be able to communicate, orally and in written form, desired objectives to subcontractors, suppliers, supervisors, consultants, coworkers, and other business-related professionals.
- Maintain a professional and positive attitude.
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