Accounts Payable Specialist

3 weeks ago


Seal Beach, California, United States Olson Urban Housing Full time
Job Description

At Olson Urban Housing, we are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for managing the full cycle of accounts payable, including G&A and project-specific invoices.

Key Responsibilities:

  1. Receive and process all incoming invoices, ensuring timely payment and compliance with company policies.
  2. Obtain all necessary approvals for invoices, including onsite project meetings with superintendents as required.
  3. Send back incomplete invoice packages as necessary to ensure accurate and timely payment.
  4. Receive and file incoming preliminary notices for tracking by project and vendor.
  5. Process invoices in a timely manner for draw and payment, including verification of contract and/or payment schedule, receipt of proper lien releases from subcontractors, and processing of joint checks as required.
  6. Communicate effectively with subcontractors, purchasing, and field personnel regarding information required for invoice payment.
  7. Process weekly check runs, including matching of invoices and checks, and mail project checks on a weekly basis.
  8. Maintain neat and timely filing of paid invoices.
  9. Communicate project status with Supervisor.

Requirements:

  • High School Diploma or equivalent.
  • One year experience in Accounts Payable required.
  • Homebuilding AP experience preferred but not required.
  • JD Edwards experience preferred but not required.

Skills:

  • Interpersonal skills and ability to communicate effectively with subcontractors, supervisors, coworkers, and other business-related professionals.
  • Ability to organize and prioritize workflow.
  • Ability to set and work within timelines.
  • General knowledge of Accounts Payable.
  • Ability to learn and develop knowledge regarding lien releases and preliminary lien requirements, contracts, and contract requirements.
  • Must be computer literate and able to effectively learn and/or operate Microsoft Word, Microsoft Excel, JD Edwards, Microsoft Outlook, Microsoft Explorer, and DocuSign.

Typical Mental Demands:

  • Must be able to deal with stressful situations, including deadlines and workload.
  • Must be able to communicate, orally and in written form, desired objectives to subcontractors, suppliers, supervisors, consultants, coworkers, and other business-related professionals.
  • Maintain a professional and positive attitude.


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