Supervising Administrative Assistant

15 hours ago


Bronx, New York, United States City of New York Full time
Job Summary

We are seeking a highly skilled and experienced Supervising Clerical Associate to join our team at the City of New York. As a key member of our operations team, you will be responsible for overseeing the Application Processing team and ensuring the smooth execution of daily tasks.

Key Responsibilities
  • Team Supervision: Supervise and manage the Application Processing team, providing guidance and support to ensure the successful completion of tasks.
  • Document Processing: Process initial filings, demos, permits, and other documents submitted through eSubmit or dropped off in the Borough Office.
  • Review and Acceptance: Review and accept required items in eSubmit, ensuring accuracy and completeness.
  • Cash Handling: Handle Borough Office cashier transactions, including processing payments and managing petty cash.
  • DOB NOW PACO/Permits: Process DOB NOW PACO/Permits (Initial & Renewal) Pro-Cert w/PW2 filings.
  • Safe Management: Manage the safe, ensuring all checks are properly stored, locked, and petty cash is verified daily.
  • Daily Workload Distribution: Distribute daily workload to the Application Processing team, ensuring tasks are completed efficiently.
  • Lockbox Reconciliations: Verify and review lockbox reconciliations for the Application Processing team.
  • Bank Deposits: Perform bank deposits as necessary.
  • Weekly Administration: Email Weekly Administration to Fiscal daily.
  • Customer Support: Assist customers with inquiries as necessary, providing excellent customer service.
  • Supply Distribution: Distribute supplies to the Application Processing team.
  • Backup Support: Act as a backup to the Service Manager, providing support as needed.
  • Special Projects: Participate in special projects as assigned.

Requirements: The ideal candidate will possess excellent leadership and communication skills, with the ability to work effectively in a fast-paced environment. A strong attention to detail and ability to multitask are essential for success in this role.



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