Guest Services Coordinator

4 weeks ago


Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled Guest Services Specialist to join our team at the University of Virginia. As a key member of our Hospitality and Support Services leadership team, you will play a critical role in developing strategies to improve workplace efficiency and sustain professional standards that contribute to an exceptional patient experience.

Key Responsibilities
  • Provide exceptional support to supervisors and front-line staff by responding to questions, issues, and patient/visitor concerns.
  • Create a warm and inviting work environment by listening carefully and documenting important communications, and encouraging feedback from staff, patients, and visitors.
  • Assume assigned administrative duties of the department and collaborate with team members to maintain standards for professionalism.
  • Review the scheduling process and monitor daily adjustments to ensure quality service levels are maintained.
  • Anticipate needs and recognize and assist in problem resolution.
Training and Performance
  • Develop, maintain, and help create accountability to ensure staff follow standard work for core processes.
  • Identify staff training and development opportunities to increase knowledge, skills, and abilities.
Project Management
  • Participate in organizational quality improvement activities.
  • Use project management experience to continuously improve in areas of focus.
  • Assist the manager in the management of vendors to affect completion of required tasks and compliance with contract timeframes and deliverables.
  • Provide effective coordination of departmental projects/operations.
  • Work to improve the patient and family experience through metric tracking and reporting.
  • Utilize current and develop new initiatives to ensure a high level of quality care is provided to all patients.
  • Develop systems to monitor and improve patient/customer satisfaction.
Requirements
  • Bachelor's degree preferred; experience may be accepted in lieu of degree.
  • 1 year of project management experience, 1 year of exposure to a hospital environment preferred, 5 years of customer service experience.
  • No licensure required.

The University of Virginia is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.



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