Administrative Support Specialist

6 days ago

Austin, Texas, United States Abbott Laboratories Full time
About Abbott Laboratories

Abbott Laboratories is a leading global healthcare company that empowers people to live more fully at all stages of life. Our diverse portfolio of life-changing technologies spans the spectrum of healthcare, with businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.

Career Development Opportunities

As a member of our team, you'll have access to career development opportunities with an international company where you can grow the career you dream of. Our company culture values diversity, inclusion, and employee growth.

Job Summary

We are seeking an experienced Administrative Assistant III to provide primary administrative support to our Divisional Vice President for Cardiac Rhythm Management in Austin, TX. This onsite role will involve coordinating tasks, managing calendars, preparing meeting materials, and interacting with key stakeholders.

Key Responsibilities:
  • Serve as Administrative Support to Divisional Vice President for Cardiac Rhythm Management in tasks including calendar management, expenses, travel management, ordering supplies and equipment, and meeting preparation.
  • Support CRM Commercial Leadership on goals and strategy through deck preparation, communication templates, town hall preparation, job description creation, and oversight of information cascade.
  • Attend leadership meetings to capture minutes; publish and track action items.
  • Maintain a thorough understanding of daily and future business needs to support Commercial Leadership direction.
  • Coordinate monthly Global metric slides and serve as meeting facilitator.
  • Support Austin facilities and leadership and represent site in daily meetings to provide management site updates.
  • Create Purchase Orders for supplies, services, and IT equipment.
  • Serve as delegate for expense and purchasing approvals.
  • Maintain organizational chart.
  • Support facility management with new hire needs, seating, equipment, and site access.
  • Coordinate office events and other on-site meetings.
  • Execute applicable Quality System processes and monitor accuracy of service provided.
Requirements:
  • High School Diploma.
  • Minimum 5 years' experience in an Administrative Assistant role supporting multiple executives.
  • Proven intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Salary Range:

$19.60 - $39.20 per hour (in specific locations, the pay range may vary from the range posted). We offer a competitive compensation package that includes benefits such as free medical coverage for employees via the Health Investment Plan (HIP) PPO, excellent retirement savings plan, tuition reimbursement, and education benefits.

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