Senior Accounts Payable Specialist
3 weeks ago
The Senior Accounts Payable Specialist will provide support to our internal and external vendors/customers. This role will contribute to the delivery of accurate and timely payments focused on providing excellence in customer service. The ideal candidate will be committed to meeting goals by continuously meeting deadlines, offering solutions, and identifying opportunities to drive process improvements whilst successfully partnering with all stakeholders in the organization.
Key Responsibilities
- Complete payments and control expenses by receiving, processing, and verifying invoices
- Reconcile processed work by verifying entries and balancing to system reports
- Monitor discount opportunities and vendor payment terms
- Process and audit expense reports and requests for advances
- Verify vendor accounts by researching monthly statements, invoices and related transactions and correcting discrepancies
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Disburse petty cash by recording entry, verifying documentation
- Protect organization's value by keeping information confidential
- Sort and distribute incoming mail
- Audit and process payment cards into vendor portals
- 1099 processing and maintenance
- Assist in month-end period closing
- Manage invoice uploads into Oracle and manually enter invoices as needed
- Prepare and process electronic transfers and payments
- Vendor setup and maintenance including global banking information and validating bank info
- Correspond with vendors and respond to inquiries providing excellent customer service
- Produce monthly reports
- Provide supporting documentation for audits
Requirements
- 5+ years of Accounts Payable experience
- Global banking experience working with multiple currencies and payment types a plus
- Must have strong work ethics and curiosity
- Must be well organized and a self-starter
- Must be able to follow standard procedures
- Detail oriented, professional attitude, reliable
- Proficient in Excel and Word, Oracle experience a plus
- Possess strong organizational and time management skills
- Strong problem-solving skills, accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeline
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