Administrative Support Specialist

5 days ago


Los Alamos, New Mexico, United States Los Alamos National Laboratory Full time
About the Job

At Los Alamos National Laboratory, we are seeking a highly skilled and experienced Administrative Assistant 4 to join our team. This role will provide administrative support for various office-related activities, including processing and maintaining records, managing calendars, creating spreadsheets, and handling purchasing and travel requests.

Key Responsibilities
  • Provide exceptional administrative support to Group managers and staff.
  • Manage calendars, track tasks, and maintain spreadsheets.
  • Process and keep abreast of non-technical administrative matters.
  • Handle purchasing and purchase requests from the group/division.
  • Assist with travel requests, booking travel, and submitting travel reimbursements.
  • Ensure the office atmosphere is conducive to open communications and interactions.
Requirements
  • Demonstrated ability for exceptional attention to detail.
  • Extensive experience in professional administrative assistance or office management.
  • Demonstrated ability to research, analyze, and resolve problems independently and as a team member.
  • Excellent computer skills in Microsoft 365 Suite, Google Drive, and similar tools.
  • Ability to obtain a DOE Q Clearance.
Preferred Qualifications
  • Thorough knowledge and understanding of Laboratory organizational structure, operations, policies, and administrative systems.
  • Demonstrated experience with processes and systems for hosting external visitors.
  • Designated Procurement Representative (DPR) and P-card experience.
Benefits
  • PPO medical insurance with a large nationwide network.
  • Dental and vision insurance.
  • Free basic life and disability insurance.
  • Paid maternity and parental leave.
  • Award-winning 401(k) plan.
Location and Salary

This position is located at the Los Alamos National Laboratory in beautiful northern New Mexico. The estimated annual salary for this position is $65,000-$85,000, depending on experience and qualifications.



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