Accounts Payable Operations Coordinator

6 days ago


Webster, New Hampshire, United States Lignetics Full time
Job Summary

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our team in Denver, Colorado. This entry-level role is ideal for someone eager to build a foundation in accounting and administration.

The successful candidate will be responsible for managing our shared Accounts Payable inbox, vendor communications, physical mail, and other essential support functions to ensure smooth day-to-day operations. Additionally, the role will assist with AP automation efforts as part of ongoing process improvements.

Key Responsibilities:

  • Accounts Payable Support:
    • Manage and organize the shared AP inbox, ensuring timely responses to vendor inquiries.
    • Answer and return calls from vendors to resolve invoice or payment-related questions.
    • Process and distribute physical mail related to accounts payable.
    • Stuff and mail checks as needed for payment processing.
  • Vendor Management:
    • Assist with setting up new vendors in the system, including gathering necessary documentation.
    • Complete vendor credit applications accurately and efficiently.
  • AP Automation Efforts:
    • Support implementation and optimization of accounts payable automation tools.
    • Assist in testing and troubleshooting system workflows as needed.
    • Collaborate with team members to ensure smooth integration of automation processes.
  • Office Support:
    • Assist with maintaining a well-stocked kitchen (snacks provided by the company).
    • Support Accounts Payable Specialists by covering tasks during PTO or absences.
    • Help manage company T&E (Travel and Expense) cards, including related inquiries or reporting.
    • Assist the CFO with various administrative tasks and projects as needed.
  • Other Duties:
    • Participate in special projects and contribute to process improvements.
    • Perform other tasks as assigned to support the accounts payable and office operations.
Qualifications
  • Education: High school diploma or equivalent (associate's degree or coursework in accounting is a plus).
  • Experience: 0-1 year in an office, accounting, or administrative role (preferred but not required).
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Basic proficiency in Microsoft Office (Outlook, Excel, Word).
    • Familiarity with accounting or AP automation tools is a plus.
    • Ability to work both independently and collaboratively in a fast-paced environment.
Compensation and Benefits
  • Hourly Pay Range: $22 per hour (estimated based on market standards in the Denver Metro area).
  • Comprehensive benefits package: including health, dental, vision, 401(k), and paid time off.
Why Choose Us?

We are a growing company that values teamwork, innovation, and work-life balance. In this role, you will gain hands-on experience and opportunities for growth while contributing to a dynamic and supportive work environment.



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