Senior Administrative Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Sherman Carter Barnhart Architects. This role will provide administrative support to our Project Managers, ensuring seamless project operations.
Key Responsibilities:
- Schedule meetings with teams and clients (and attend as needed)
- Create and distribute project correspondence/documents (e.g., meeting minutes, schedules, construction forms)
- Incorporate addendum items into construction document sets
- Create project specifications
- Prepare phase-end review sets
- Prepare contracts
- Maintain necessary insurance certificates
- Upload and manage all documents in KDE software
- Office Assistant duties (send/receive mail and packages, order office supplies, filing and record-keeping, data entry, email correspondence, rental car and hotel bookings)
Requirements:
- Associate's degree
- 3-5 years of experience in an administrative role
- Proficient in Microsoft Office Suite (Word, Excel, Access, Outlook)
- Experience with Ecomm, Procore, or other web-based management software (a plus)
- Familiarity with Bluebeam and AIA software (a plus)
- Experience with KY Department of Education software – FACPAC/SharePoint (a plus)
Estimated Salary: $55,000 - $65,000 per year
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