Senior Administrative Coordinator

1 week ago


Paducah, Kentucky, United States Sherman Carter Barnhart Architects Full time
Job Summary:

We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Sherman Carter Barnhart Architects. This role will provide administrative support to our Project Managers, ensuring seamless project operations.

Key Responsibilities:

  • Schedule meetings with teams and clients (and attend as needed)
  • Create and distribute project correspondence/documents (e.g., meeting minutes, schedules, construction forms)
  • Incorporate addendum items into construction document sets
  • Create project specifications
  • Prepare phase-end review sets
  • Prepare contracts
  • Maintain necessary insurance certificates
  • Upload and manage all documents in KDE software
  • Office Assistant duties (send/receive mail and packages, order office supplies, filing and record-keeping, data entry, email correspondence, rental car and hotel bookings)

Requirements:

  • Associate's degree
  • 3-5 years of experience in an administrative role
  • Proficient in Microsoft Office Suite (Word, Excel, Access, Outlook)
  • Experience with Ecomm, Procore, or other web-based management software (a plus)
  • Familiarity with Bluebeam and AIA software (a plus)
  • Experience with KY Department of Education software – FACPAC/SharePoint (a plus)

Estimated Salary: $55,000 - $65,000 per year



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