Executive Support Specialist

4 days ago


Rockville, Maryland, United States CMT Services Inc Full time

Job Overview

CMT Services Inc is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients.

About This Role

We are seeking an experienced Administrative Aide II to join our team in providing top-notch office administrative support. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities

  • Migrate digital files from legacy systems to new platforms, scan paper documents, and maintain accurate records.
  • Ensure compliance with established policies and procedures regarding office services, College protocols, and administrative requirements.
  • Provide exceptional customer service by answering phones, opening and routing mail, creating correspondence, flyers, letters, syllabi, tests, and reports.
  • Manage and maintain schedules, calendars, and supplies through various vendors.
  • Supervise student assistants, perform calculations, data entry, and web page administration tasks.
  • Maintain confidentiality when handling sensitive information.
  • Attend meetings, take notes, and distribute information as needed.

Requirements

  • High school diploma or equivalent required.
  • At least one year of experience in providing office administrative support with excellent customer service skills.
  • Proficiency in Microsoft Office Suite and ability to learn new software applications quickly.
  • Excellent organizational, time management, and problem-solving skills.
  • Able to work independently and collaboratively as part of a team.

Working Conditions

This role requires 8 hours of work per day, 40 hours per week, in a fast-paced office environment.

Compensation

The estimated salary for this position is $17.60 per hour, commensurate with experience.



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