Legal Department Assistant

3 weeks ago

Portland, Oregon, United States Schnitzer Properties Full time

The Legal Department Assistant at Schnitzer Properties is responsible for providing administrative support to the Company's Legal Department. This role requires a proactive approach with the ability to anticipate the needs of the Legal Department.

Key Responsibilities:

  • Provide administrative support, including word processing, drafting, copying, filing, telephone and mail services.
  • Maintain database of all entity registrations, maintain entity minute books and filings, and other governmental compliance tasks assigned by the Company Secretary.
  • Effectively communicate with regulatory agencies to obtain information and/or submit filings.
  • Serve as a liaison with statutory representation services and reconcile, process, and monitor combined annual invoice for services.
  • Update intercompany agreements, entity charts, tables, signature block information and litigation log.
  • Draft basic real estate documents as well as general correspondence, default letters, demand letters, lease abstracts, and closing documents for acquisitions.

Additional Job Duties:

  • Assist with general Company related administrative tasks, including handling incoming phone calls, sorting and distributing mail, scheduling and coordinating meetings, making travel arrangements, maintaining Legal Department calendar, paying invoices, processing expense reports, taking meeting notes when requested, and filing/recording all legal documents.
  • Maintain and monitor all closing document books prepared in connection with acquisitions and dispositions of property.
  • Assist with litigation file management, including monitoring and maintaining litigation case summary report on an ongoing basis.
  • Maintains department files, spreadsheets, and task lists and comply with recordkeeping policies and compliance measures.

Requirements:

  • 2 years of experience as a Legal Assistant or Administrative Assistant.
  • Experience in all facets of commercial real estate transactions, including leasing, property management, acquisitions, construction, development, and due diligence strongly preferred.
  • A working understanding of corporate business entities, including necessary steps to register and maintain good standing of the same strongly preferred.
  • Excellent writing and proof reading/editing skills.
  • Ability to maintain punctual, regular, and predictable attendance.
  • Ability to prioritize time-sensitive tasks and communicate status to the various members of the Legal Department.
  • Ability to work collaboratively in a team environment with a spirit of cooperation.
  • Display excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
  • Actively listens and takes direction from the Legal Department.
  • Requires a high level of strict confidentiality on many matters.

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