Administrative Assistant

2 weeks ago

Seattle, United States Aquent Full time

Responsibilities:

Provide group admin support for large Studio comprised of several hundred individuals including Microsoft employees, vendors, and interns
Support various team events and meetings from booking spaces, coordinating and ordering catering, clean up after events to ensure a successful experience from end to end.
Complex calendar management, ensuring accurate scheduling and organization based on priorities

Coordinate and schedule internal/external meetings
Manage community space/conference room calendars
Develop a deep understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognize patterns. Help to execute on business cadence (scheduling/meeting logistics) around the ROB of the team


Actively participate in the Business Support community. Manage and oversee vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long-term projects.
Arrange domestic and international travel as needed
Reconcile and process expense reports for manager
Coordinate logistics and provide onboarding support for new employees, vendors, and interns
Maintain accurate, detailed information in space databases
Partner with senior team members and admin team to ensure all aliases for the team/organization are up-to date and hierarchy is aligned
Manage Discretionary Spend tracker and intake process at the direction of Sr. Business Manager
Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability. Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders

Experience:

Committed to work onsite in Redmond 100% of the time, be present in the studio M-F during core business hours (9am- 5pm)
Familiarity with Microsoft systems and tools including Travel booking and Expenses, Outlook Calendar, TEAMS, Viva Tools, FORMS and other applications.
3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio and Excel
Associate’s/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

Ideal Candidate:

Strong verbal and written communication skills
Able to work independently and with discretion
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
Detail-oriented with strong problem-solving and troubleshooting skills
Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
Ability to react with appropriate urgency to situations and requests
Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale and building team dynamics
Must be able to maintain confidentiality and use discretion and judgment at all times
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications
Strong working knowledge of Microsoft internal tools such as Employee Central, iCIMS, MyExpense, MyOrder and SharePoint.

The target hiring compensation range for this role is $25.30 to $28.12 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
 
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits 
 
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.
#APP

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Medix Full time

    Administrative Assistant Seattle, WA 98104 A large Orthopedic Practice is looking for an Administrative Assistant to work in their Seattle Central Service Office. The Admin Assistant will be providing direct support to the Senior Executive Assistant/Office Administrator. . This is a full-time role with flexible scheduling (5 8's). Overview of...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Plymouth Housing Full time

    SALARY $26.44 to $30.07 per hour FIND OUT ABOUT THIS ROLE AND OUR MISSION TO CREATE POSITIVE CHANGE The Administrative Assistant plays a vital role in supporting Plymouth Housing's mission by undertaking a diverse range of administrative tasks. This includes providing reception coverage, maintaining effective communication, and offering administrative...

  • Administrative Assistant

    4 days ago

    Seattle, United States 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC Full time

    Job DetailsJob Location 0010 Our Lady of the Lake Parish, Seattle - Seattle, WA Position Type Full Time Salary Range $24.00 - $28.00 Hourly Description The following list of major job duties and responsibilities does not necessarily represent any one job. It is the compilation of the diversity of the job duties fulfilled by many people who have a job title...

  • Administrative Assistant

    2 weeks ago

    Seattle, United States Zephyrus Engineering Limited Full time

    Position: Administrative Assistant Company: Zephyrus Engineering Limited Location: Remote (United States) Employment Type: FullTime About Zephyrus Engineering Limited Zephyrus Engineering Limited is a pioneering engineering and technology firm providing highquality solutions across structural engineering architectural services civil engineering surveying...

  • Administrative Assistant

    1 month ago

    Seattle, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Seattle, WAJob Type: Full-Time, TemporaryJob Summary:We are seeking an organized and proactive Administrative Assistant to support our HR department. This role will handle a variety of administrative tasks, contributing to the overall efficiency of our office operations.Key...

  • Administrative assistant

    1 week ago

    Seattle, United States AtWork - Seattle South Full time

    We are looking for an Administrative Assistant to be part of the largest third-party logistics company based in the Pacific Northwest. They ve been in business for the last fifty years Nationwide and internationally. Responsibilities Process equipment invoices and dispute incorrect charges; order and deliver supplies The answer, screen, and forward incoming...

  • Administrative Assistant

    5 days ago

    Seattle, United States eTeam Full time

    Job Title: Administrative AssistantJob Location: Seattle, WAJob Duration: 6 months contractLocal candidates only- onsite roleMonday-Friday part-time 4 hours each day 9:00 AM PT- 1:00 PM PT (flexible)Strictly TemporaryLaptop providedMinimum of 2-3 years of administrative support experience Key Responsibilities:· Manage Client List: Maintain and update client...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States SeaMar Community Health Centers Full time

    Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Pikemann LLC Full time

    Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Rael & Letson Full time

    Job Description About Us: Rael & Letson is an independent employee benefits consulting and actuarial services firm. We serve as a trusted advisor to multiemployer and other retirement and health plans, helping bring high quality benefits to working people. We partner with our clients to design, implement, evaluate and communicate innovative and...

  • Administrative Assistant

    2 weeks ago

    Seattle, United States The Port of Seattle Full time

    At the Port of Seattle, we anticipate making salary offers between the minimum and the market reference point of the salary range. Offers will be based on the skill, knowledge, and experience a job candidate brings to the job and is consistent with other employees performing the same or similar work. As an Administrative Assistant in the Human Resources (HR)...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States The Salvation Army USA Western Territory Full time

    Description DEPARTMENT: CORPS POSITION TITLE: ADMINISTRATIVE ASSISTANT STATUS: REGULAR- FULL TIME/NON-EXEMPT DIRECT SUPERVISOR: CORPS OFFICERS AND OPERATIONS MANAGER UNIT: SEATTLE WHITE CENTER CORPS GENERAL STATEMENT: The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is the spiritual regeneration of all people....

  • Administrative Assistant

    12 hours ago

    Seattle, United States Providence Service Full time

    Description This position provides a wide range of highly complex and moderate to high volume administrative tasks in support of the St. Joseph Residence (SJR) Superior/Administrator and the SJR Administrator for Operations. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential...

  • Administrative Assistant

    13 hours ago

    Seattle, United States Providence Health & Service Full time

    Description This position provides a wide range of highly complex and moderate to high volume administrative tasks in support of the St. Joseph Residence (SJR) Superior/Administrator and the SJR Administrator for Operations. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States eTeam Full time

    Job Title: Administrative Assistant Job Location: Seattle, WA-98106 Job Duration: 9 months contract Onsite Role- Local candidates only Strictly temporary role to cover associate on leave Laptop provided Job Summary: Printing, folding, stuffing envelopes Open, sort and scan incoming mail Scanning, saving, filing documents Stocking paper Opening & Sorting...

  • Administrative Assistant

    1 month ago

    Seattle, United States Insight Global Full time

    Title: Administrative AssistantLocation: Seattle, WashingtonShift: M-F, 7am-4pmDuration: 6 Month Contract-to-HirePR: $23/hr with $1000 bonus at 3 + 6 months (contingent on performance reviews)MINIMUM QUALIFICATIONS:High School Diploma or GEDExperience and competency with Microsoft Office Suite (Word, Excel, Outlook)Experience in accounts...

  • Administrative Assistant

    6 days ago

    Seattle, United States Banner Bank Full time

    More than 130 years ago, we started with core values that never go out of style: listen, learn and help businesses and individuals reach their goals. Our financial strength and stability are key reasons Forbes names us one of the Best 100 Banks in America the past eight consecutive years and Newsweek names Banner one of the Most Trustworthy Companies the...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Scion Staffing Full time

    Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant for our client, an incredible private school in Seattle, WA. This is a full-time, contract-to-hire opportunity! RESPONSIBILITIES:Provide administrative support to ensure efficient operation of the office.Manage and organize schedules, appointments, and meetings for...

  • Administrative Assistant

    3 weeks ago

    Seattle, United States Cambria Corporation | Sensors and Systems Full time

    Job Description: As an organizational and process guru, the Administrative Assistant will set the pace for efficiency at the Distribution Center. Providing high level administrative support to the Distribution Center Manager, this role will be essential to day-to-day operations. Essential Duties and Responsibilities: Assist manager in daily scheduling of...

  • Sr Administrative Assistant

    2 weeks ago

    Seattle, United States MSCCN Full time

    Adecco is currently assisting a local client in their search to fill a Sr. Administrative Assistant job opportunity in Seattle, WA 98104 zip code Pay rate: $24.00 - 30.00/HR (Depending upon experience) Shift: Mon - Fri 7am - 4pm EST (Occasional evenings) Length: 6 months Job Duties: Provides complex administrative support including but not limited to Outlook...