Project Accountant

2 weeks ago

Chicago, United States Michael Page Full time

Join a firm that has been a trusted advisor to clients overseeing high-end residential and commercial construction projects nationwide. Known for its dedication to excellence, the firm specializes in guiding property owners through every phase of construction, ensuring quality, efficiency, and successful project outcomes.

Client Details

The Senior Construction Analyst/Project Accountant will oversee project financial tracking, invoice processing, and compliance for high-end construction projects. This role requires meticulous attention to detail, strong organizational skills, and proficiency with financial tools like Excel. The ideal candidate will enjoy process-driven work, excel in meeting deadlines, and collaborate effectively with internal teams, vendors, and clients to uphold the firm's high standards.

Description

  • Invoice Management:

    • Monitor and manage a dedicated inbox for invoice submissions.
    • Analyze and confirm accuracy of invoices, ensuring proper project name, billing details, and cost accuracy.
    • Detect and address discrepancies, such as duplicate billing or incorrect rates.
    • Record, track, and file invoices in SharePoint while maintaining the ACR/Financial Tracker.
    • Send Open Invoice Reports to the internal team twice weekly and follow up with vendors to ensure timely submissions.

  • Pay Application Processing:

    • Verify accounting accuracy in G702/703 forms monthly.
    • Maintain Waiver Tracker and Internal Transfer Log.
    • Summarize internal comments and communicate with contractors to address discrepancies.

  • Financial Reporting & Auditing:

    • Update and audit project Financial Trackers, ensuring they are accurate and up to date.
    • Generate cost summaries and monthly tracking documents for client reporting.
    • Use historical data to generate analytics and build pricing databases for materials and trade benchmarks.

  • Compliance Oversight:

    • Review lien waivers for accuracy and maintain Certificates of Insurance for all project participants.
    • Ensure compliance with project-specific and firm-wide financial protocols.

  • General Office Support:

    • Manage office schedules, meeting agendas, and supply inventory.
    • Oversee staff expense reports and assist with timekeeping database updates.
    • Support team onboarding for new construction analysts.

  • Process Improvement:

    • Enhance automation in financial tracking and assist with the selection of accounting software to improve efficiency.
    • Provide weekly project financial reports and contribute to ongoing development of internal systems and databases.

Profile

  • Education:

    • Bachelor's degree in Accounting, Finance, or Construction Management preferred.

  • Experience:

    • 5+ years in project accounting, financial analysis, or construction administration roles.
    • Familiarity with high-end residential or commercial construction projects is a plus.

  • Technical Proficiency:

    • Advanced Excel skills, including programming and financial tracking.
    • Experience with SharePoint and project management systems is advantageous.

  • Attention to Detail:

    • Ability to identify and resolve discrepancies in invoices and financial documentation.

Job Offer

  • Prestigious Projects: Contribute to high-profile residential and commercial developments that set industry standards.
  • Professional Growth: Gain exposure to all aspects of construction finance and project management while working with a seasoned, supportive team.
  • Innovative Environment: Be part of a forward-thinking firm that values process improvement and embraces new tools to enhance efficiency.
  • Work-Life Balance: Enjoy a collaborative culture that values excellence without sacrificing personal well-being.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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