Administrative Assistant

3 weeks ago

Denver, United States Park Lawn Corporation Full time
Why Work for Horan and McConaty-Central Denver?

Service
  • At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
  • Work with leading experts in the funeral and cemetery profession.
Benefits
  • Financial assistant programs encouraging employees through education and development in industry related subjects.
  • Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges.
  • Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
  • Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
  • Employee Discounts on services, merchandise, and property to help our team members in their time of need.
Culture
  • We value honesty, courage, integrity, ethical behavior and the development of personal growth.
  • We are rooted in the communities to provide a personal touch to every family we serve.
  • We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.
Summary/Objective

This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded.

Essential Functions
  • Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
  • Greets and escorts all visitors and their guests.
  • Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
  • Updates Timekeeping system as employees fill out missed punch log.
  • Prepares daily deposit reports and reconciliations
  • Processes and codes all business invoices for payment.
  • Researches invoices and resolve any issues or discrepancies.
  • Receives and records payments from client families.
  • Schedules appointments for the business.
  • Composes and types correspondence as needed.
  • Compiles and reports on statistical data as required by the business.
  • Inputs data into operating system accurately, completely, and timely.
  • Assists client families with processing necessary paperwork and scheduling appointments.
  • Scans, copies and prints as needed.
  • Updates and maintains files and related systems for the business.
  • Serves as business timekeeper and maintains local employee files.
  • Coordinates and maintains office supplies and equipment.
  • Serves as a backup in other administrative functions as needs dictate.
  • Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.
  • Special projects and other duties as assigned.
Competencies
  • Communication Proficiency.
  • Teamwork Orientation.
  • Detail Orientation.
  • Customer Service Orientation.
  • Time Management.
Required Education, Experience, Certifications and Licensure
  • High school diploma or equivalent combination of education and experience preferred.
  • Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks.
  • Valid state issued driver's license in good standing and acceptable driving record.
Additional Eligibility Qualifications
  • Ability to read, write, and speak English fluently. Bilingual is a plus.
  • High degree of overall computer proficiency.
  • High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure).
  • High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proficiency with multi-line phone systems and general office equipment.
  • Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner.
  • Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations.
  • Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication.
  • Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment.
  • Attention to detail and follow-through.
Supervisory Responsibility

This position has no direct supervisory responsibilities.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The duties associated with this position are generally performed in an indoor office setting.
  • Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
  • Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds.
  • This position may also require reaching, pushing, and pulling.
  • Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low
  • Overtime is sometimes necessary or required.
Travel
  • This position may require up to 10 percent out of area and overnight travel.
  • Travel is primarily local occurring during the business day only.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

  • Administrative Assistant

    1 month ago

    Denver, Colorado, United States Denver Wellness Associates Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Denver Wellness Associates. The ideal candidate will have strong administrative skills, excellent communication abilities, and a passion for delivering exceptional support to our mental health professionals.Key ResponsibilitiesOffice Operations:...

  • Administrative Assistant

    2 days ago

    Denver, United States Real Estate Personnel, Inc. Full time

    Join Our Clients Team as an Experienced Administrative Assistant!Are you a detail-oriented professional with a passion for an interactive position? Our client, a leading commercial property management company, is seeking an experienced Administrative Assistant to join their dynamic Downtown team.Key Responsibilities for Experienced Administrative...

  • Administrative Assistant

    2 days ago

    Denver, United States Real Estate Personnel, Inc. Full time

    Join Our Clients Team as an Experienced Administrative Assistant!Are you a detail-oriented professional with a passion for an interactive position? Our client, a leading commercial property management company, is seeking an experienced Administrative Assistant to join their dynamic Downtown team.Key Responsibilities for Experienced Administrative...

  • Administrative Assistant

    3 weeks ago

    Denver, United States Fresh Form Draft Full time

    Administrative AssistantDepartment: Promotion Pia Employment Type: Full Time Location: Denver, CO Compensation: $17.50 - $23.00 / hour DescriptionJob Title: Administrative Assistant Location: Denver, CO Employment Type: Full-time We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will...

  • Administrative Assistant

    3 weeks ago

    Denver, United States PCL Construction Full time

    Administrative Assistant The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next...

  • Administrative Assistant

    3 weeks ago

    Denver, United States CYB Human Resources Full time

    The Rose Andom Center is a survivorcentered traumainformed organization that fosters hope for individuals and families affected by intimate partner abuse.Job Title: Administrative AssistantStatus: PartTime (30 hours per week)The Rose Andom Center is seeking an Administrative Assistant to manage daily office operations and provide general administrative...

  • Administrative Assistant

    2 weeks ago

    Denver, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a permanent employment opportunity in the legal sector located in Denver, Colorado. We are seeking a skilled Administrative Assistant who will contribute to our team's efficiency. The role will involve a variety of tasks including handling customer inquiries, maintaining customer records, and processing...

  • Administrative Assistant

    1 month ago

    Denver, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Denver, North Carolina. The role resides within the travel and office administration industry, where you will be tasked with managing travel, expenses, and general office administrative duties. This position places emphasis on...

  • Administrative Assistant

    3 weeks ago

    Denver, United States Airswift Full time

    Job Reference 1248270 Location Denver, Colorado, United States Industry Oil & Gas - Onshore Oil Function Administration Job Type Contract Date Added October 24, 2024 One of our major oil and gas clients is seeking an Administrative Assistant to work on a 12-months assignment in their facilities in Denver, CO.Summary: The Land team has an opening...

  • Administrative Assistant

    2 hours ago

    Denver, United States ARCHDIOCESE OF DENVER MANAGEMENT CO Full time

    Job DetailsLevel Entry Job Location Cabrini Teaching Fellows - Denver, CO Remote Type Hybrid Position Type Part Time Education Level None Salary Range $18.81 - $21.00 Hourly Job Category Admin - Clerical Job Posting Date(s)Start Date 11/27/2024 End Date 01/31/2025 DescriptionAbout Cabrini Teaching Fellows Cabrini Teaching Fellows is a holistic formation...

  • Administrative Assistant

    6 days ago

    Denver, United States Cetechs Full time

    Administrative Assistant Cetechs, a Small Business, is seeking an Administrative Assistant to join our team of professionals under the leadership of our Program Manager. Duties and Responsibilities Sort and batch the mail, documents and checks Input documents and check information into the DAPER application Upload documents and checks to the designated...

  • Administrative Assistant

    1 month ago

    Denver, United States Robert Half Full time

    Job DescriptionJob DescriptionAdministrative Assistant (Academic Coach)We are offering an employment opportunity for an Administrative Assistant in the education industry, based in Aurora, Colorado. In this role, you will be involved in guiding students to achieve their academic potential, fostering a love for learning, and making a positive impact on their...

  • Administrative Assistant

    1 month ago

    Denver, Colorado, United States Arapahoe Libraries Full time

    Job Title: Administrative SpecialistThe Arapahoe Library District is seeking a highly skilled and organized Administrative Specialist to join their Information Services Department. This is a hybrid position, working partially from home and partially onsite.This is an excellent opportunity for individuals with strong technology skills and a passion for...

  • Administrative Assistant

    19 hours ago

    Denver, United States Eide Bailly Full time

    Location: Denver, CO Work Arrangement: In-office A Day in the Life: A typical day as a Tax Administrative Assistant might include the following: Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction. Process and assemble tax returns, extensions, e-filings, and tax organizers. Prepare,...

  • Administrative Assistant

    3 weeks ago

    Denver, United States Express Employment Full time

    Job DescriptionJob DescriptionLocated in Denver, COJoin Our Dynamic Team as an Administrative Assistant!Are you ready to make a difference in a fast-paced and supportive environment? We are a well-established staffing company serving the vibrant Lakewood, Littleton, and Denver areas, and we're on the lookout for a talented Administrative Assistant to...

  • Administration Assistant

    4 weeks ago

    Denver, United States Jobot Full time

    Job DescriptionJob DescriptionOil and Gas, growing company, bonus, fully paid for benefits, 401K matchThis Jobot Job is hosted by: Sheldon CollinsAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $60,000 - $95,000 per yearA bit about us:Headquartered in Denver, we are a leading upstream Oil & Gas Exploration...

  • Administrative Assistant

    2 weeks ago

    Denver, United States American Track Full time

    Job SummaryAmerican Track is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include Accounting, Human Resources, Sales, and Operations. The ideal candidate should have excellent communications skills, both written and verbal, and be...

  • Administrative Assistant

    3 weeks ago

    denver, United States American Track Full time

    Job SummaryAmerican Track is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include Accounting, Human Resources, Sales, and Operations. The ideal candidate should have excellent communications skills, both written and verbal, and be...

  • Administrative Assistant

    3 weeks ago

    Denver, United States American Track Full time

    Job SummaryAmerican Track is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include Accounting, Human Resources, Sales, and Operations. The ideal candidate should have excellent communications skills, both written and verbal, and be...

  • Administrative Assistant

    3 weeks ago

    denver, United States American Track Full time

    Job SummaryAmerican Track is seeking a highly organized and highly adaptable Administrative Assistant to perform a variety of administrative and clerical tasks across all functional departments, which include Accounting, Human Resources, Sales, and Operations. The ideal candidate should have excellent communications skills, both written and verbal, and be...