Admin Assistant
4 days ago
Key Responsibilities:
- Document Preparation: Assist clients with the preparation and completion of various documents, including title applications, vehicle registrations, and other paperwork required for DMV services.
- Title Processing: Manage and process vehicle title transfers, registrations, and related transactions. Ensure all documentation complies with state regulations and DMV requirements.
- Client Coordination: Communicate with clients in both English and Spanish to gather necessary information, provide updates, and address any questions or concerns regarding title and DMV services.
- Office Management: Handle daily office tasks, including answering phones, managing emails, and organizing office supplies.
- Filing and Documentation: Maintain accurate records of all documents and transactions. Ensure the confidentiality and security of sensitive information.
- Scheduling: Coordinate appointments and meetings for title processing and DMV services. Manage calendars and ensure timely follow-ups.
- Compliance: Stay updated on changes in DMV regulations and procedures. Ensure all documentation and processes adhere to legal and regulatory requirements.
- Education: High school diploma or equivalent; additional training or certification in office administration or related fields is a plus.
- Experience: Previous experience in an administrative role and familiarity with title processing or DMV services is preferred.
- Skills: Strong organizational skills, attention to detail, and the ability to multitask efficiently. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with title management systems is advantageous.
- Bilingual Proficiency: Fluent in both English and Spanish, with excellent verbal and written communication skills in both languages.
- Personal Traits: Reliable, proactive, and capable of working independently as well as part of a team. Ability to handle confidential information with discretion.
- Competitive salary
- Health and dental insurance
- Paid time off
- Professional development opportunities
- Supportive and inclusive work environment
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