Administrative Coordinator

1 week ago

Austin, United States University of Texas at Austin Full time

Provide project management support for implementing programs and projects e.g. schedule and coordinate project meetings, create agendas, attend meetings, conduct project intakes, take notes, and compile and share meeting recaps/minutes. Also conducts research work and compiles information as necessary.Provide support for employee engagement and team building initiatives. This includes meeting with staff to understand their issues, collecting feedback and solutions, conducting project research, presenting findings, proposing solutions, and organizing team-building activities for the Finance and Administrative Services Team.Support with communication activities and initiatives e.g. organize, draft, update, and maintain public and internal facing content. Track, manage, and report on communications metrics. Organize, draft, and distribute using EMMA system.Provide comprehensive support for complex business operations. This includes assisting with inventory management, annual inventory reconciliation, technology and equipment support, documentation and maintenance of standard operating procedures or policies for various business or personnel functions, form creation and process routing to enhance operational efficiency.Assist in the planning, development and execution of talent management initiatives and opportunities, e.g. UEMs Career Map Toolkit, which supports UEMs vision and its organizational goals of increasing UEM employee skill sets, personal and professional growth, and career path development.Attend meetings and perform other miscellaneous administrative and purchasing tasks as assigned.Perform other related functions as assigned. Attend staff meetings, safety training or meetings. Adheres to Utilities and University policies and procedures. Follow all University and UEM safety policies and procedures, take required safety training, and identify and report safety hazards. Perform work tasks in a safe manner, wear the proper personal protective equipment, and report near misses and incidents. Abide by Utilities and Energy Management's set of core values: Safety, Respect, Integrity, Reliability, Teamwork, and Excellence.

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