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Attendance/Security Clerk

3 months ago

Homestead, United States EdisonLearning Full time
Job Details

Job Location
Chambers High School - Homestead, FL

Position Type
Full Time

Education Level
High School

Travel Percentage
None

Job Shift
Day

Job Category
Admin - Clerical

Job Summary

Chambers High School in Homestead, FL is seeking a FT Attendance/Security Clerk to join our team

About EdisonLearning and NorthStar Academies

NorthStar Academies (NSA) are public charter schools governed by the Governing Board of NorthStar Academies. The NSA board has entered into an agreement with EdisonLearning to manage the NSA Schools.

EdisonLearning brings together best practices in instruction, developed over three decades of supporting schools, with blended solutions designed by educators to meet students where they are and deliver the education they need and deserve. The company's comprehensive content, resources and support include 150+ full eCourses in core and elective subjects, plus career and technical education and social-emotional learning; actionable learning analytics dashboards and blockchain-enabled micro-credentials; and instructional services teachers and advisors who provide personalized student support. The guiding purpose behind all of EdisonLearning's work is to ensure equitable access and opportunity for each and every learner.

Our organization's growth and success is due to the hundreds of dedicated professionals who share a passion for making a difference in the lives of young people - both academically and in character development. We are committed to maintaining a work environment that empowers every employee to take ownership for the growth and success of the company - making sure that the best ideas are always on the table, and that the students we serve always receive our best.

The EdisonLearning Schools Core Values

Wisdom; justice; courage; compassion; hope; respect; responsibility; integrity and resilience-provide the basis for our character and ethics curriculum and student management system that contribute to building a positive learning environment. Helping students develop into responsible citizens is an integral part of the EdisonLearning program.

Job Summary:

The Attendance/Security Clerk is responsible for maintaining a high degree of attendance accuracy and accountability that is an essential function of this position. This position will manage the flow of attendance information within the school and is tasked with maintaining all school attendance records. The Attendance/Security Clerk will work closely with school leadership and staff to ensure school's safety and security protocols are in place at all times, while providing a welcoming, friendly first impression in all interactions. The Attendance/Security Clerk must be flexible, personable, and able to communicate and support the school's mission and vision and demonstrate companywide core values.

The Attendance/Security Clerk works as a part of the administrative team in order to meet the needs of all students. Building relationships is a critical component of this learning environment, the team works together to identify student needs that may be barriers to success. The Attendance/Security Clerk collaborates with team members to analyze different means of meeting the needs of the school and students, and communicates with students, parents, and other team members about student progress and plans for next steps.

Essential Attendance/Security Clerk Responsibilities:
  • Responsible for recording, tracking, and following up with students and parents regarding attendance and all attendance initiatives;
  • Support teachers in accurately entering and/or verifying daily student attendance in the school's Student Information System. Use proper telephone etiquette and direct calls appropriately to school staff;
  • Work closely and effectively with the Principal (and/or Asst. Principal, Attendance & Welfare Coordinator) to implement attendance policy;
  • Participate daily in checking in/checking out of all students and visitors in partnership with school safety resource officer to ensure safety and security of the building;
  • Provides a friendly, professional demeanor in all interactions with students, staff and visitors;
  • Work closely with school staff, safety resource officers and corporate safety and compliance manager to ensure all safety/security protocols are being followed and concerns communicated immediately;
  • Maintain master classrooms' daily attendance record binders with all students' attendance information;
  • Maintain the school's Parent Contact Log/Tracker to document all attendance contact efforts;
  • Using proper telephone etiquette, conduct daily phone calls, to parent or guardians of absent students;
  • Ensure that attendance emails are sent to parents or guardians of absent students ;
  • Ensure that the 3,5,7 and 10 day attendance letters are mailed out in accordance with the school's attendance policy;
  • Ensure "I Miss You" postcards are mailed to parents or guardians of absent students;
  • Demonstrate creativity, flexibility, and perseverance in dealing with students and parents or guardians as related to attendance;
  • Remain attentive, patient, and fair with students and parents,;
  • Provide needed assistance and communicate effectively with Principal and all staff;
  • Become knowledgeable about EdisonLearning as well as the school community; be familiar with key EdisonLearning personnel, school board members and/or district personnel;
  • Create and maintain an organized and efficient work space or office that emphasizes cleanliness, organization, professionalism, courtesy, flexibility, and teamwork;
  • Under the supervision of a qualified teacher assist with paperwork and clerical duties as needed;
  • Performs other duties as assigned by the Principal and/or Dean of Academics.
Key Relationships:

Internal: School Faculty and Staff, Students and Corporate Staff

External: School Visitors, Vendors, Contractors, Parents
Key Behavioral Competencies:
  • Thinks ahead to set up requirements in advance. Prepares effective program of activities; timetabling; etc.
  • Consistently tries new and different approaches to doing work;
  • Demonstrates a strong sense of urgency by prioritizing and following through on commitments;
  • Identifies potential obstacles to goal achievement and seeks assistance in addressing these obstacles;
  • Detail oriented and ability to multi-task;
Qualifications

Required
  • High School Degree or equivalency diploma;
  • Experienced with all office equipment (i.e. computers, copiers, scanners);
  • Strong skills with word processing, database, basic bookkeeping, and spreadsheets;
  • Prior experience with school district database maintenance;
  • Bilingual preferred, English and Spanish;
  • Post-secondary training and coursework in office management.
Benefits and other Perks:
  • Medical, Dental, Vision
  • Basic Life/AD&D - company paid
  • Voluntary - Life/AD&D, Short/Long Term Disability
  • Generous time off schedule (Holidays, Personal, Vacation, and Sick Time)
  • Retirement Plan
  • Student Loan Assistance
  • Employer Paid Teladoc Mental Health support network
  • Perks at Work discount site

An Equal Opportunity Employer

It is the policy of EdisonLearning, Inc. to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.