Specialist IV

6 days ago

Odessa, United States Texas Tech Univ Health Sciences Ctr Full time
Position Description

Performs semi-professional work on various projects and programs. Work is performed under supervision within established policies with latitude for independent judgment. Employee performance is based upon a review of completed work and overall results obtained. May supervise specialized clerical section.

Major/Essential Functions

  • Supports the Service Plus philosophy of Texas Tech University Health Science Center:
    • Treats customers in a kind, courteous manner; Offers responses and solutions to questions and problems in accordance with current HSC Policy and Procedures found in OP Manual.
  • Adheres to institutional and departmental safety policies and procedures:
  • Maintains a safe environment with no reported violations.
  • Manages serials collection:
    • Receives, checks in, and processes media for shelving and circulation; Communicates with serials staff in Lubbock and other libraries.
  • Purchases library supplies:
    • Selects supplies from Staples catalog/portal and other vendors; Communicates with Lubbock Library Accounting Department about availability of funds for supplies; Places orders online; Requests deviations; Receives supplies in mail. Forwards packing slips and invoices to Lubbock Library Accounting Department for payment.
  • Circulation and supervision of student assistants backup for Unit Supervisor:
    • Staffs circulation desk in absence of Unit Supervisor. Supervises and re-schedules/communicates with student assistants as needed.
  • Meets regularly with Unit Associate Director:
    • Meets formally with Unit Associate Director once a week and as needed to discuss schedule, plus ad-hoc and ongoing projects.
  • New books processing:
    • Receives new books and other items, copies packing slips and sent to Technical Services in Lubbock, updates internal book order records, and shelves.
  • Deposits checks:
    • Receives all checks via Associate Director; Keeps records of deposits; Reconciles checks with receipts for internal billing, and interlibrary loan; Deposits checks; Also, acts as proxy for the department's P-card, making sure that it is reconciled correctly and on-time each month.
  • Receives and sorts mail:
    • Specialist IV will receive the mail each day and sort it, making sure that items are delivered to the correct staff member.
  • Unit Safety Officer -- Adheres to institutional and departmental safety policies and procedures; Coordinate continuing education safety classes for department workers:
    • As Unit Safety Officer, the Specialist IV maintains a safe environment with no reported violations. Assists in maintaining a safe environment for coworkers, and ensuring that institution safety rules are being complied with. Makes sure department maintains 100% compliance with safety training compliance.
  • Oversees and maintains branch's 3D printers and supplies:
    • The Specialist IV (S4) will manage 3D printers, and make sure that they are well maintained (regular maintenance; coordinating supply orders). The S4 will also assist the librarians with 3D printing requests, sometimes interacting directly with the patrons.
Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

Occasional Duties
  • Opens/closes library
  • Manages library in absence of Unit Associate Director, Unit Assistant Director, and Unit Supervisor.


EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

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