Contract Administrator
1 week ago
Candidate can be remote or located in any of our HLB Offices (Boston, Denver, Los Angeles, Miami, New York, San Francisco)
HLB is looking for a Contract Administrator for the firm. The Contract Administrator assists HLB management and the project teams with professional practice, business, and risk management issues related to our Lighting Design practice. This person will be primarily responsible is to govern the contract life cycle to ensure contracts are efficiently reviewed, managed and accounted for in accordance with company policies. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, and a commitment to maintaining employee work-life balance.
Duties and responsibilities
- Manage full contract lifecycle: Oversee the process from project inception to execution, ensuring accuracy and compliance with all terms.
- Project-Specific Contract review and analysis: Evaluate contracts for compliance with applicable laws, regulations, and internal policies. Contract Administrator reviews the Prime Agreement, HLB Proposal, and Consultant Agreements. Process includes but not limited to the following:
- If a signed agreement is not provided at the time the project is kicked off, reach out to client to request a copy of the draft contract for review
- Prime Agreement review
- Certificate of Insurance coverage
- Indemnity section
- Forward final review to client or Principal for signature
- Filing in ERP system and network drives
- Current Contracts: Audit current contracts for completeness and work on executing changes as needed
- Finalize contract documents: Create template language (if required), edit, and formalize contracts and other agreements with precision.
- Issue Requests: Requests for information
- Monitor and ensure contract compliance: Address issues promptly and ensure all contractual obligations are fulfilled on time.
- Identify and resolve insurance and indemnification issues:
- Evaluate contract for compliance with industry criteria concerning insurability, additional insureds, limitations on subrogation, primary coverage, etc., and for consistency with the existing coverage held by Company.
- Recommend modifications - provide proposed alternative terms.
- Contract completion: Ensure receipt of all contracts and obtain signatures as necessary.
- Project close-out: Handle project close-out requests with Controller
- Reporting: Develop and distribute required reports to monitor and ensure compliance with contract provisions and timelines for contract rights, duties, and renewals.
- Liaison: Serve as the liaison between client, Project Leads and various departments.
- Certificate of Insurance: Request new certificates and maintain a COI tracking system to manage multiple certificates and ensure compliance with requirements.
- Additional duties and responsibilities as assigned and/or required
Skills
- Proficiency in contract review, drafting, and compliance.
- Strong document review and technical writing skills
- Excellent problem solving /judgment skills and high level of attention to detail and accuracy.
- Excellent multi-tasking skills.
- Superior organizational skills and the ability to work under pressure.
- Ability to handle and prioritize multiple tasks and meet all deadlines.
- Ability to maintain confidentiality and exercise extreme discretion.
- Able to work independently and part of a team.
- Excellent oral, written, and interpersonal communication skills.
- Excellent skills using MS Word, Excel and Adobe
- Associate degree (preferably in business management, law or a related field) and 3 years of experience in contract administration. Bachelor's Degree preferred.
- Possess a minimum of 3 years of experience in a legal assistant role or similar position.
- Deltek VP a plus.
- Experience in the A/E/C or Design Industry preferred.
Compensation
$65,000 to $92,000
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
-
Senior Contract Administrator
1 week ago
San Francisco, California, United States Golden Gate Bridge, Highway & Transportation District Full timeJob SummaryWe are seeking a skilled Senior Engineering Contracts Assistant to join our team at the Golden Gate Bridge, Highway & Transportation District. The ideal candidate will possess a strong background in contract administration and excellent communication skills.Responsibilities- Assist in the preparation of requests for proposals, formal bids,...
-
Manager of Contracts
4 weeks ago
San Francisco, United States FUSE Full timeFUSE is seeking a Manager of Contracts & Administration on its Strategic Partnerships Team to support the processes and instruments involved with the organization’s engagements with city and county governments. With a passion for administrative excellence, the Manager will support the overall work of the Partnerships function, focusing particularly on...
-
Senior Contracts Administrator
2 weeks ago
San Diego, California, United States Northrop Grumman Full timeAt Northrop Grumman, we're pushing the boundaries of innovation and technological advancements. As a Contracts Administrator, you'll be part of a team that's shaping the future of space exploration, national defense, and scientific discovery.Key Responsibilities:Prioritize proposal activities and manage multiple tasks simultaneously.Identify contractual...
-
South San Francisco, California, United States Orion Engineering, Inc. Full timeCompany OverviewOrion Engineering, Inc. is a leading workforce business dedicated to sourcing personnel that reflects the diversity and values of our clients. We welcome candidates from various backgrounds and experiences.Estimated Salary: $58-$56 per hour (depending on location)Job DescriptionWe are seeking an experienced Contract Administrator to join our...
-
Customer Contract Administration
1 week ago
San Diego, United States MILLENNIUMSOFT Full timePosition : Customer Contract Administration Location : San Diego, CA Duration : 12 Months Contract Total Hours/week : 40.00 1st Shift Description: Responsible for finance operations such as customer and vendor contract administration; customer and vendor pricing, rebates, billing and chargebacks; processing vendor invoices; developing and...
-
Facility Contracts Administrator
2 days ago
San Jose, United States Harvest Technical Services Full timeOnsite: Parker Dam, CA Duties: The successful Facility Contracts Administrator candidate will be responsible for the administration of maintenance for facility assets, including buildings, residences, grounds, and equipment. This position will administer various facility management service and supplier contracts including planning, scheduling, and...
-
Procurement Specialist
1 week ago
San Diego, California, United States San Diego Metropolitan Transit System (MTS) Full timeMaintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.Job SummaryThe Contracts Administrator is responsible for...
-
Contract Administrator
1 week ago
San Diego, United States BioMed Realty Full timeJoin BioMed Realty's dynamic West Coast Development team and play a pivotal role in shaping the future of life science real estate! As a Contract Administrator, you'll be at the center of groundbreaking development projects, orchestrating complex construction, design, and consulting contracts while collaborating with innovative project leads and team members...
-
Contract Administrator
2 days ago
San Diego, United States The E.W. Scripps Company Full timeThis is a benefited, full-time position (80 hours per pay period) with an 8-hour DAY shift schedule working Monday through Friday 8am - 5pm. You will enjoy comprehensive benefits that cover health & wellness, career development, and retirement options among other benefits. At Scripps Health, you will experience the pride, support, and respect that has been...
-
Senior Contract Administrator
13 hours ago
San Diego, United States Disability Solutions Full timeJob Description BAE Systems San Diego Repair is seeking a Senior Contract Administrator to join an exciting, fast-paced, and dynamic work environment in its Platforms and Services business unit. This is a senior administrative position that will play an integral role in the successful execution of complex, high profile defense programs. The ideal candidate...
-
Senior Contract Administrator
1 day ago
San Diego, United States Disability Solutions Full timeJob Description See what you’re missing. Our employees work on the world’s most advanced electronics – from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we’re innovating for the future....
-
Administrative Supervisor
1 month ago
San Francisco, United States WOTM - Partners Professional Full timeJob DescriptionJob DescriptionPartners Professionals is currently looking for Administrative Supervisor, located in San Francisco, CA. Direct HireThe Administrative Supervisor plays a crucial role in overseeing the daily operations of the administrative department. This position is responsible for ensuring efficient office management, supervising staff, and...
-
Contracts Specialist
1 week ago
San Francisco, California, United States Grossmont-Cuyamaca Community College District Full timeAbout the RoleWe are seeking an experienced Contracts Specialist to join our team at the Grossmont-Cuyamaca Community College District. This is a full-time position with an anticipated start date of January 2025. The successful candidate will be responsible for coordinating and facilitating purchasing and contracts operations, including preparing detailed...
-
Principal Contract Administrator
14 hours ago
San Diego, United States Disability Solutions Full timeJob Description What’s it like working for a company that makes a national impact? Inspiring. As part of our contract team, the work you will do will help deliver best in class proposals and position BAE Systems as an industry leader. Whether it’s an innovative proposal or a long-running core contract, you will be a key part of an innovative, and unique...
-
IT Business Administrator
4 weeks ago
San Francisco, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an IT Business Administrator in our San Francisco, California office. This role is vital to our team as it involves critical tasks such as IT procurement, technology vendor contract management, and technology expense analysis. The successful candidate will also be responsible for maintaining records of licenses,...
-
Contracts and Grants Specialist
1 month ago
San Francisco, United States UCSF Benioff Children's Hospital Full timeThe Contracts and Grants Specialist will independently fulfill a wide range of responsibilities in pre- and post-award contracts and grants administration, including proposal preparation and submission, budgeting, forecasting, purchasing, reconciliat Contracts, Grants, Business Operations, Specialist, Accounting, Healthcare, Business Services, Financial
-
Senior Contract Strategist and Administrator
7 days ago
San Diego, California, United States Enprovera Corporation Full timeAbout the RoleEnProVera Corporation is seeking an experienced contract strategist to join our team. This key position plays a crucial role in shaping our contracting strategies and ensuring the effective administration of contracts.Key ResponsibilitiesDevelop and implement comprehensive contracting strategies for development and production contracts,...
-
Senior Engineering Contracts Assistant
1 week ago
San Francisco, United States Golden Gate Bridge, Highway & Transportation District Full timePosition Summary Under general direction of the Director of Engineering Contracts, performs technical work related to preparation of contract documents, requests for proposals and formal bids, and administration of professional services agreements and construction contracts. May act as a liaison between District staff and professional consulting...
-
Director of Administration
2 weeks ago
San Francisco, United States University of California , San Francisco Full timeJob Overview Reporting to the Associate Chair of Administration and Finance, the Director of Administration is responsible for the overall administrative management of the Reproductive Endocrinology and Infertility (REI) and Obstetrics, Gynecology, and Gynecologic Subspecialties (OGGS) Divisions in the Department of Obstetrics, Gynecology, & Reproductive...
-
Administrative Coordinator
5 days ago
San Francisco, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Grant Administrator in the education industry, specifically within a university setting. This role will be based in SAN FRANCISCO, California, 94132-1722, United States, with a flexible working arrangement. The successful candidate will play a pivotal role in the...