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Human Resources Assistant

4 months ago

Schenectady, United States SUNY Schenectady County Community College Full time

Location: Schenectady, NY Category: Professional Posted On: Tue May 28 2024 Job Description: SUNY Schenectady County Community College is seeking a full-time Human Resources Assistant. Reporting to the Executive Director for Human Resources, the Human Resources Assistant in the Office of Human Resources assists in the administration of the College's human resources functions, including recruitment and employment activities, classification and compensation, benefits, management of performance and evaluation files, and training and professional development. The Human Resources Assistant also assists the Executive Director in ensuring compliance with federal and state regulations governing personnel RESPONSIBILITIES: Serves as the primary administrative support to the Executive Director Provides clerical support to the HR department Maintains appointment calendar Maintains the integrity and confidentiality of human resource files and records Opens, stamps and sorts incoming mail and answers general correspondence Types and copies, reports and documents, including confidential reports Screens callers and visitors to determine the nature of the inquiry and provides assistance or makes referrals as necessary Works with office staff to update and maintain documents on Sharepoint and College website Data entry in Banner pertaining to adding, changing, and or deleting employee personnel Assists in compiling information and statistics for labor relations, collective bargaining units, and Middle States reporting Reviews and maintains the workplace violence log for annual compliance Assists with policy development, implementation and communication of polices Maintains, updates, and resolves all internal and external benefit inquiries Assists the Assistant Director for HR with administrative duties with regard to recruitment such as scheduling interviews, scheduling new employee orientation, conducting background checks, drafting of employment offer letters, creating personnel files Coordinate's the office's management of maintaining accurate and complete personnel files including the preparation of new files and purging of inactive files Assists with the planning and coordination of special events such as the employee service awards program, benefits enrollment, professional training and development Maintains a database of employees for service awards, tenure, and promotions Maintains and updates new employee onboarding packets Answers frequently asked questions from applicants and employees relative to their application status, onboarding, benefits, HR system inquiries, and standard policies and procedures; refers more complex questions to appropriate staff or management. Orders office supplies Serves as special projects coordinator Performs other duties as assigned Job Requirements: Minimum Qualifications: Bachelor's degree At least two (2) years' experience including academic or administrative responsibilities required. Preference given to individuals with previous experience in human resources and/or affirmative action with computer and database management in an educational setting Strong computer skills, including spreadsheet knowledge Ability to work independently and with all levels of staff and faculty Interpersonal with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy Organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Strong analytical and problem-solving skills Successful candidate must be customer service oriented and possess excellent written and verbal communication skills, be able to prioritize workflow, multi-task, and be resourceful. A commitment to SUNY Schenectady's Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multi-cultural environment; awareness of and commitment to the needs of non-traditional and/or reentry students and individuals with diverse abilities and interests. Preferred Qualifications: Human Resource experience in a community college, higher education or public sector environment Knowledge of HR Banner enterprise system Knowledge of Interview Exchange applicant tracking system Special Information: VISA sponsorship is not available for this position Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts Additional Information: Salary: $50,000 At SUNY Schenectady, salary is only one aspect of your compensation package. Benefits and perks: As a full-time team member here, you'll enjoy: Comprehensive health care coverage Dental and vision coverage A choice of retirement systems A deferred compensation program Professional development opportunities Two on-site childcare providers Discounted YMCA health club membership Plus additional savings programs and perks