Project Administrative Assistant

3 days ago

Minot, United States Hunt Electric Full time

COMPANY OVERVIEW Hunt Electric is 100% employee owned and connected by our core values providing the perfect blend of big-company stability, resources, and opportunities, with the tight-knit team culture, creative spirit, and customer loyalty of a local business. ROLE AND RESPONSIBILITIES As a Project Assistant, your responsibilities will encompass project support, accounting and purchasing tasks, as well as general administration duties. This position is pivotal in facilitating seamless operations for the Minot Team. Responsibilities include coordinating material procurement, overseeing administrative tasks such as answering calls, organizing meetings, and maintaining office supplies. With a focus on efficiency and attention to detail, this multifaceted role ensures the smooth execution of project and office tasks while supporting the broader objectives of the team. Project Support Order materials, tools, and supplies. Collaborate with Corporate Marketing Specialist on project social media. Post on project Workplace platform. Track project consumables. Maintain tool inventory & coordinate tool rentals. Maintain up to date job list. Update panel schedules. Complete detail books and O&M manuals. Plot plans as needed. Process submittals, permits, RFI’s and service applications. Request certificates of insurance. Assist the safety team with various administrative tasks, as needed, including requests for certificates of insurance. Accounting/Purchasing Assist Purchasing and Materials Manager in the administration of material procurement. Review tool invoices. Assist Project Account with monthly billings. Enter new jobs and work orders into computer software system. Process change orders. Run weekly job overview reports. Prepare and update PO’s and Subcontracts. Close outstanding PO’s and work orders. Assist with collection communications. General Administrative Answer incoming phone calls and greeting visitors. Receive and distribute mail and deliveries. Maintain office and safety supplies. Process new hire paperwork. Assist with safety training coordination. Prepare folders, letters and documents as requested. Filing project documents. Manage group text message service. Schedule / coordinate meetings. Record and manage meeting minutes. Organize site tours. QUALIFICATIONS AND EDUCATION REQUIREMENTS High School Diploma or equivalent. Associate’s or Bachelor’s degree with concentration in Business Administration, Finance and/or Accounting preferred. Two (2) years of administrative support experience or a combination of related education and equivalent work experience preferred. Knowledge of Construction Industry, Electrical Contracting or Building Trades preferred. Intermediate skills in Microsoft Word and Excel with ability to learn internal software system. KEY COMPETENCIES Excellent organizational skills. Strong attention to detail and problem-solving skills. Self-starter and able to work independently and in a team environment. Excellent customer service skills. Excellent verbal and written communication skills. Ability to prioritize and manage multiple responsibilities. Ability to meet daily deadlines. Positive attitude, along with maturity and dependability. PHYSICAL REQUIREMENTS This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines. Employees are frequently required to sit, and occasionally required to kneel, reach, stoop, crouch or crawl. This position requires the ability to lift files, open file cabinets, and bend or stand as necessary. This position may occasionally lift up to 10 pounds. COMPENSATION & CULTURE 100% Paid Insurance: Our health, dental, and vision plans are 100% employer paid. That's right—ZERO out of your pocket for premiums Plus, you get to choose between a PPO or an HDHP plan to best fit your needs. Want to Opt-Out? No problem If you decide to opt out of our insurance plans, you’ll receive a cash benefit instead. Flex Spending/Health Savings Account (HSA): To use for qualified healthcare and childcare expenses. Convenient and FREE in-person and telehealth -health services, including mental health, for those on our health care plans in covered areas. Hybrid Work Structure: We offer a flexible hybrid work schedule for many positions, with 3 days in the office and 2 days working remotely. Paid Time Off: We offer a generous vacation plan, starting at 3 weeks, plus sick time and 8 paid holidays, ensuring you can relax and recharge. 401(k) Match: We'll match 25% of the first 6% of your income that you contribute to your 401(k). Annual Discretionary Bonus: Employees enjoy an annual discretionary bonus based on company performance and individual contributions. Discretionary Profit Sharing: It’s common to see a deposit comparable to 10% of your annual compensation in your retirement account each year. ESOP (Employee Stock Ownership Plan): As you work, you earn stock in the company, turning your efforts into ownership. All eligible employees receive ESOP allocations proportional to their eligible earnings. This makes you not just an employee, but an employee owner. Good Business, Good People: The commitment to the community and volunteering comes right from the people at Hunt and it really shows the heart behind our company. We give our employees plenty of opportunities to get involved with something they are passionate about. Whether they're pedaling for a cure, teaming up to ease childhood hunger, or participating in our donation match program - they've got our full support. In-House Learning & Development: We believe in supporting goals that you set for yourself by offering opportunities for skill enhancement and career pathing creating an environment where employees can thrive. Employee Resource Groups: We provide a platform for employees to come together based on shared interest, backgrounds, or identities fostering a sense of community and belonging in the workplace. Some of these groups include Women in the Workplace, LGBTQIA+, Remote Workers, and Mental Health and People with Disabilities.

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