Branch Office Administrator

1 week ago

Ferndale, United States Titan Talent Acquisition Inc. Full time

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

  • Manages service provider agreements and ensures contract compliance
  • Collaborates with the finance team to support accounts receivable and payable processes
  • Assists in setting up vendor accounts in coordination with the finance department
  • Partners with HR and Operations to manage new hire onboarding requirements
  • Oversees inventory and ordering of employee gear and safety equipment
  • Provides administrative assistance to the branch leadership team regarding operational incidents
  • Prepares routine and ad hoc reports requested by leadership
  • Supports efforts to enhance efficiency and maintain accuracy in administrative operations
  • Assists the finance team and branch management in month-end processes to ensure timely completion
  • Identifies and addresses discrepancies in financial reports with the branch management team
  • Answers incoming calls and directs them to the appropriate team members
  • Serves as backup for reception duties, welcoming visitors and assisting with inquiries
  • Directs candidates and guests to the appropriate staff for scheduled meetings or interviews
  • Completes various special projects as needed
  • Performs general administrative tasks such as filing, faxing, and scanning
  • Ensures a clean and organized work environment
  • Assists with planning and coordinating branch events as necessary

Qualifications

  • Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Excellent written and verbal communication skills
  • Ability to multi-task, organize, and prioritize work

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