Secretary II

2 weeks ago

Brockton, United States Brockton Hospital Full time

Signature Healthcare is Southeastern Massachusetts’ premier local provider of quality, personalized medical services. We are comprised of the award-winning not-for-profit Signature Healthcare Brockton Hospital; Signature Medical Group (SMG), a multi-specialty physician group of more than 150 physicians practicing in 18 ambulatory locations. We believe our distinctive Signature Healthcare team approach is the way healthcare should be: medical professionals across many locations communicating and collaborating, taking advantage of technologies and resources to make a difference in the lives and health of our patients.

Position Summary:

Performs a wide variety of secretarial and clerical duties in support of the Executive Office under the direction of the Administrative Assistant and Medical Staff Coordinator.

Location: 680 Centre Street, Brockton, MA

Department: Critical Care Unit

This is a part-time position

Responsibilities:

  • Answers and screens telephone calls. Responsible for conveying messages to appropriate people and departments, and furnishes information and assistance as appropriate.

  • Assists with conference room bookings, processing meal function requisitions for Dietary Department, Environmental Services for room set up, scheduling requested equipment with the Maintenance Department.

  • Mails forms, reference inquiries to schools and previous affiliations, sets up candidate file with control form to record chronological application status.

  • Copies, collates and distributes a variety of correspondence.

  • Assists with maintaining attendance records and recording continuing education credits for attendance at rounds and committee meetings.

  • Sorts and files miscellaneous correspondence on a daily basis.

  • May do some typing of forms, correspondence, etc.

  • Supports activities of Administrative Assistant and Medical Staff Coordinator.

  • Performs other duties as required or assigned.

BASIC KNOWLEDGE/SKILLS/APTITUDE/EXPERIENCE:

  • Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization may exist.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Must be able to reasonably make appropriate judgment in communications and actions with patient, physicians, other associates, outside agencies,and vendors

Education/Experience/Licenses/Technical/Other:

  • Education: High school diploma or equivalent required.

  • Experience: Up to one year of office experience preferred.

  • Certification/Licensure:

  • Software/Hardware:

  • Other: Excellent computer, verbal and written communication skills required. Light, accurate typing and some knowledge of business correspondence format required.