Administrative Assistant

3 weeks ago

Redwood City, United States Peninsula Covenant Church Full time

Peninsula Covenant Church is a dynamic, fast-moving church in Redwood City. Healthy and successful team members are those who are flexible, constantly open, and able to change and take initiative to creatively solve problems. We actively cultivate a culture of collaboration, creativity, and kindness across all PCC teams. Team members need the skills below in order to thrive in the PCC work culture.

MISSION of PENINSULA COVENANT CHURCH

To empower generations to passionately follow Jesus one person at a time.

VISION OF FAMILY MINISTRY

Helping kids, teens, and homes encounter Jesus and developing leaders to partner in ministry.

PRINCIPLE OBJECTIVE

The primary responsibility of this role is to provide comprehensive administrative and clerical support to the Family Ministry Pastor/Director and the respective teams. This position supports various office and event functions, including preparing correspondence, answering phones, monitoring office inventory, and ordering supplies, maintaining calendars, and handling various other assignments as needed. The role ensures effective internal and external communications.

PRINCIPLE WORKING RELATIONSHIP

This position reports directly to the Family Ministry Pastor and collaborates closely with the Kids and Students teams. It involves interaction with PCC staff, parents, volunteers, schools, and the wider community. The role is an integral part of the Family Ministry team and works with all ministries within PCC.

SUMMARY OF RESPONSIBILITIES

General Duties

Maintain and support database records, providing training as needed.

Facilitate inter-department and volunteer communication.

Coordinate and manage departmental calendars.

Maintain meeting spaces, offices, and storage areas, ensuring necessary supplies are stocked.

Manage the Family Ministry Pastor’s meeting schedules with external contacts.

Ministry Specific Duties

Assist with planning and promoting events, including registration, facilities and rental coordination, and budget tracking.

Support staff with check-in systems and reports and manage Planning Center Online (PCO) workflow resources and calendar management.

Facilitate onboarding and workflow integration for new families and volunteers.

Support the Family Ministry Pastor by managing their calendar, preparing for meetings, handling correspondence, and processing expense reports.

Assist with communications from Family Ministry, including writing, designing, and coordinating outreach efforts to parents, students, and external groups.

Oversee the production of publications and develop templates, forms, and procedures.

Ensure participant safety by implementing and adhering to all Family Ministry and Safe Church policies and procedures.

Perform additional tasks as needed to support Family Ministry goals.

REQUIRED SKILLS AND ABILITIES

Strong verbal and written communication skills.

Excellent interpersonal skills.

Ability to effectively interact with the church community and staff members.

Strong organizational skills and attention to detail.

Adaptability and ability to think quickly.

Proven time management skills and ability to meet deadlines.

Ability to prioritize tasks efficiently.

Act with integrity, professionalism, and maintain confidentiality.

Proficiency with Mac, PC, Google Docs, and MS Office software.

Demonstrates a Christ-like attitude in words and actions.

Team-oriented, capable of working collaboratively with staff, volunteers, parents, and the student leadership team.

Understands the Bay Area as a mission field, recognizing that less than 3% of the Peninsula is aware of a Christian worldview.

EXPERIENCE/EDUCATION

A faithful follower of Jesus.

Bachelor’s degree or greater preferred (current college enrollment is acceptable).

Minimum one-year related experience preferred.

Experience in a church, school, or community setting is highly preferred

The ability to lead worship is preferred but not required.

PHYSICAL REQUIREMENTS

Must be able to interact and engage with school-aged youth

Must be able to lift, transport, and set up equipment up to 30 pounds

Extensive walking and standing across a 14-acre campus in all weather conditions is required

Must have a clean, current DMV record

DOJ background clearance is required

Must adhere to and model PCC’s Safe Church policies

WORKWEEK

This position is full-time, non-exempt with 40 hours per week.

This position is primarily a T-F/Sunday job

This position will be expected to work on Sundays, some evenings, and some holidays.

  • Administrative Assistant

    3 weeks ago

    Redwood City, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half is working on an exciting long term, 6-month contract with a reputable healthcare company. Our client is a leading precision medicine company focused on patient care and finding a means to beat cancer. We are currently working with the Sr. Executive Assistant to find her an administrator to help her in her day to...

  • HR Administrative Assistant

    5 days ago

    Redwood City, United States Randstad North America, Inc. Full time

    Are you looking for the next steps in your administrative career? We are currently recruiting for a reputable organization in Redwood City who is in need of a temporary HR Administrative Assistant. This role would be supporting a filing project for t Administrative Assistant, Administrative, HR, Assistant, Staffing

  • Administrative Assistant

    3 weeks ago

    Redwood City, United States Gruve Full time

    Job Title: Administrative AssistantLocation: Redwood City, CaliforniaEmployment Type: Full-Time, Work from Office (5 days a week)Pat Rate: $23 - $25/hourAbout the CompanyGruve is an innovative Software Services startup dedicated to empowering Enterprise Customers in managing their Data Life Cycle. We specialize in Cyber Security, Customer Experience,...

  • Administrative Assistant

    3 weeks ago

    Redwood City, United States Alation Full time

    Customers trust the Alation Data Intelligence Platform for self-service analytics, cloud transformation, data governance, and AI-ready data, fostering data-driven innovation at scale. With more than $340M in funding - valued at over $1.7 billion and nearly 600 customers, including 40% of the Fortune 100 - Alation helps organizations realize value from data...

  • Administrative Assistant

    3 weeks ago

    Redwood City, United States Emcor Inc Full time

    About Us: EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors. Job...

  • Hr administrative assistant

    5 days ago

    Redwood City, United States Randstad Full time

    Are you looking for the next steps in your administrative career? We are currently recruiting for a reputable organization in Redwood City who is in need of a temporary HR Administrative Assistant. This role would be supporting a filing project for the HR department. The ideal candidate would have a minimum of 2-3 years of office/administrative experience...

  • Corporate Legal Administrative Assistant

    4 weeks ago

    Redwood City, California, United States kay search group Full time

    Job Summary: We are seeking a highly skilled Corporate Legal Administrative Assistant to join our team at Kay Search Group. The successful candidate will provide administrative support to our attorneys, ensuring the smooth operation of our global law firm. Key Responsibilities:Act as an ambassador for the firm and assigned attorneys in interactions with...

  • Education Administrator

    4 weeks ago

    Redwood City, California, United States Redwood City School District Full time

    About the OpportunityThe Redwood City School District is seeking a dedicated and experienced Education Administrator to join our team as an Assistant Principal. This is an exciting opportunity to work in a dynamic and innovative district that values diversity and inclusion.Key ResponsibilitiesAssume functions consistent with a Principal's duties, including...

  • Administrative Assistant

    3 weeks ago

    Redwood City, California, United States Nuvig Therapeutics Inc. Full time

    Job SummaryThe (Senior) Administrative Assistant will provide high-level administrative support to the Chief Medical Officer (CMO) and basic support to the clinical development team. This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.Key ResponsibilitiesAct as primary point of contact...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Redwood City, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a publicly traded Biotech company in the Redwood City, CA area seeking a strong Senior Executive Assistant to support their CEO.This role would support mainly the CEO but other C levels along with a few VP's.Highlights of the role:5-days onsite in their Redwood City officeMUST have CEO level support experience within a publicly traded biotech or life...

  • Administrative Assistant

    2 weeks ago

    Redwood City, CA, United States Gruve Full time

    Job TitleAdministrative AssistantLocation: Redwood City, CaliforniaEmployment Type: Full-Time, Work from Office (5 days a week)Pat Rate: $23 - $25/hourAbout the CompanyGruve is an innovative Software Services startup dedicated to empowering Enterprise Customers in managing their Data Life Cycle. We specialize in Cyber Security, Customer Experience,...

  • Business Operations Administrator

    1 month ago

    redwood city, United States Softek Global Services LLC Full time

    Softek Global Services provides both operations & strategic support to tribal 8(a) & commercial organizations. Our client is seeking a Business Operations Administrator based in Redwood City, CA. The Office Administrator is responsible for the smooth operation of office activities by organizing administrative duties and office procedures. The role involves...

  • Business Operations Administrator

    1 month ago

    redwood city, United States Softek Global Services LLC Full time

    Softek Global Services provides both operations & strategic support to tribal 8(a) & commercial organizations. Our client is seeking a Business Operations Administrator based in Redwood City, CA. The Office Administrator is responsible for the smooth operation of office activities by organizing administrative duties and office procedures. The role involves...

  • Business Operations Administrator

    1 month ago

    Redwood City, United States Softek Global Services LLC Full time

    Softek Global Services provides both operations & strategic support to tribal 8(a) & commercial organizations. Our client is seeking a Business Operations Administrator based in Redwood City, CA. The Office Administrator is responsible for the smooth operation of office activities by organizing administrative duties and office procedures. The role involves...

  • Administrative Assistant

    3 weeks ago

    Nevada City, United States Stantec Full time

    Your Opportunity Our Environmental Services group is looking for an experienced Administrative Assistant to provide support with the day to day administrative requirements for our Nevada City office.  The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to...

  • Medication Technician Assistant

    4 weeks ago

    Redwood City, California, United States Brookdale Senior Living Full time

    Medication Administration RoleCertified Medication Aides/Techs at Brookdale Senior Living will administer or assist with self-administration of medication and treatments as prescribed by the health care provider and observe/report responses to their supervisor.Key ResponsibilitiesAdminister or assist with self-administration of medication and treatments as...

  • Administrative Assistant

    3 weeks ago

    Dodge City, United States JobRialto Full time

    Job Summary The Administrative Assistant will independently plan, organize, and schedule more complex administrative support tasks. This role will coordinate and implement administrative functions, assist lower-level employees, and manage moderately complex data entry. The assistant will apply detailed knowledge of departmental policies, procedures, and...

  • Administrative Assistant

    3 weeks ago

    Dodge City, United States Indotronix International Corporation Full time

    Schedule: Monday through Friday 7:00-3:30 PM; Must be able to work 100% onsite. The Administrative Assistant 3 will make independent decision regarding planning, organizing, and scheduling of more complex administrative support. We seek an experienced professional who will coordinate, integrate and implement assigned administrative or staff functions....

  • Administrative Assistant

    1 month ago

    Dodge City, United States Indotronix International Corporation Full time

    Schedule: Monday through Friday 7:00-3:30 PM; Must be able to work 100% onsite. The Administrative Assistant 3 will make independent decision regarding planning, organizing, and scheduling of more complex administrative support. We seek an experienced professional who will coordinate, integrate and implement assigned administrative or staff...

  • Administrative Assistant

    3 weeks ago

    Cedar City, United States TITLE DEEDS & NEEDS, LLC Full time

    Job Overview: We are seeking a diligent and organized Administrative Assistant to join our document preparation service team. As an Administrative Assistant, you will play a crucial role in supporting the daily operations and ensuring smooth workflow within our office environment. You will assist in handling client inquiries, managing schedules, preparing...