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HR Coordinator

4 months ago

Madison, United States MSA Professional Services, Inc. Full time

JOB REQUIREMENTS: Responsibilities The work you may do Create a positive onboarding experience for all employees Manage and communicate the onboarding process for new hires, ensuring a seamless transition into the organization. Create and communicate the logistics for New Employee Orientation event multiple times/year, helping new hires acclimate to company policies, procedures, and culture. Organize and oversee National Intern Day activities, fostering engagement with interns and promoting the employer brand Organize details for an efficient recruitment process Post jobs on multiple job boards and develop ideas to support of our affirmative action program outreach, ensuring compliance with relevant regulations. Schedule interviews and manage communication between candidates and hiring managers. Coordinate career fairs, including logistics, scheduling, and promotional materials. Ensure employees have the information they need Provide comprehensive administrative support to the HR team, ensuring smooth operations and effective communication. Respond promptly and professionally to requests from employees, addressing inquiries and concerns in a timely manner. Manage HR-related information on the company\'s Intranet, ensuring it remains up-to-date and accessible. Represent HR in monthly administrative meetings, providing updates and insights on HR-related matters. Maintain effective records for the management of HR processes Administer Family and Medical Leave Act and Short-Term Paid Leave processes, ensuring compliance and providing support to employees. Organize and maintain our records, ensuring accuracy and confidentiality. Review and approve changes in the Human Resources Information System Perform data entry into the Learning Management System to support training and development initiatives Process monthly invoices related to HR services and programs Order materials for and complete reporting requirements for compliance efforts Generate reports and fulfill data requests for HR team, leaders, and other departments, ensuring accuracy and timeliness ***** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications What you bring Skills & Knowledge / Education & Experience: Bachelor\'s degree in Human Resources Management, Business, Psychology, or a related field; or four years of equivalent experience required At least one year of experience working in an entry-level HR role preferred Prior experience facilitating onboarding process for new hires preferred Proficiency in MS Office products (Word, Excel, PowerPoint) and experience with Human Resources Information System (HRIS) software Ability to maintain confidentiality in handling sensitive HR information. Demonstrates a sense of urgency and service orientation in addressing HR needs. Strong organizational and time management skills to handle multiple tasks efficiently. Eager to learn, open to feedback, and takes ownership of work responsibilities. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role. MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual\'s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or ***** APPLICATION INSTRUCTIONS: Apply Online: www.msa-ps.com/careers.aspx Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.