Admissions Coordinator

3 weeks ago

Irvine, United States Stanbridge University Full time

Reporting to the Director of Admissions, the Admissions Coordinator is responsible for maintaining the Admissions office services through effective and efficient coordination of daily operations. The right candidate must be a self-starter who is people-oriented and gets along well within a team. This position offers an excellent opportunity to join a well-established and growing university.

Essential Functions:
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Responsible for the gathering and management of data pertaining to the Admissions department.
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Manage electronic and physical files for all incoming cohorts including supplying and tracking missing documents.
  • Participates as needed in special department projects.
  • Assist with the coordinating, planning and implementation of all department-related meetings/functions.
  • Take accurate minutes of meetings and distribute accordingly.
  • Set appointments for department leadership team.
  • Cover the main reception desk, as required.
  • Other duties as assigned.
 Qualifications:
  • Must possess a High School diploma or equivalency.
  • Excellent Customer Service skills.
  • Strong computer skills with emphasis on Microsoft Word and Excel.
  • Excellent verbal and written communication skills.
  • Working knowledge of office procedures and office equipment.
  • Ability to organize and prioritize multiple tasks and produce reports under strict guidelines.
  • Ability to handle multiple responsibilities, task-oriented projects, and details simultaneously.
  • Ability to work independently and collaboratively.
Conditions of Employment:
  • The work environment and physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
  • Employment verification will be conducted to verify the minimum years of practical work experience required by our accreditors.
  • All employment offers are contingent upon completion of a background check.
Work Environment:
  • Standard office/classroom/lab or clinical setting.
  • Typically, duties are performed in an office/classroom/Lab/clinical setting environment while sitting at a desk or computer workstation.
  • Work environment may include skills lab or bedside environments as required by program.
  • An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.
Physical Demands:
  • The incumbent regularly sits for extended periods.
  • Physical ability to perform the duties as assigned to the program or department.
  • Proficient in operating electronic keyboards and other office machines.
  • Effective verbal communication skills in answering telephones and providing information with clarity and distinctness.
  • Ability to read fine print and operate computers with precision.
  • Ability to understand voices over the telephone and in person.
  • Able to lift, carry, and/or move objects weighing between 10-25 pounds as needed.
Benefits:
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)

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