Clinical Operations

3 weeks ago


Poughkeepsie, United States CareerNation Full time
Clinical Operations - Administrative Assistant

Location: Poughkeepsie, NY

Hours: 5 DAYS A WEEK8:30am-5:30pm

TEMP. TO PERM.

Position Overview: The Administrative Assistant is responsible for the following:

Key Responsibilities (including but not limited to the following):
  • Provides any and all administrative support to the Senior Director.
  • Clerical and office support duties include:
    • Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party
    • Clerical duties including filing and maintain records
    • Receives, greets, and directs guests and customers, in person or via telephone
    • Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties
    • Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations
    • Utilizes technology, including specialized software as applicable, to maximize productivity
    • Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports
    • Develops and maintains electronic files as necessary
    • Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information
  • Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner
  • Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties
  • Other duties as assigned
Education and Experience Requirements:
  • Four-year degree from an accredited institution required
  • Previous administrative, clerical, or secretarial experience preferred
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)


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