City Secretary

3 weeks ago

West University Place, United States City of West University Place Full time
CLASS SUMMARY:
The City Secretary reports to the City Manager and serves on the City's executive team. The City Secretary serves as the City's records management officer and is responsible for compliance with open records and open meetings laws. The position also provides legal and proper notice of official meetings of the City Council and records their official minutes, as well as maintaining records of the City's adopted ordinances and approved contracts. The City Secretary also oversees and facilitates municipal elections and ensures compliance with state and federal regulations.

TYPICAL CLASS ESSENTIAL DUTIES:1. Serves as the City's Records Manager Officer, including preserving the City's official records and managing the City's records retention program. 2. Coordinates and schedules Council meetings, prepares agendas, and transcribes minutes.3. Coordinates all administrative operations related to general and special elections.4. Develops and executes special projects impacting operations and activities; develops, implements and evaluates programs/projects in accordance with City and department plans and policies.5.Develops, prepares and monitors expenditures associated with department budgets, grants, and other funding sources for programs and operations.6.May oversee personnel in assigned functional areas, including communications and marketing.7. Represents the City and assigned department to the public, elected officials, other agencies, other governments, committees, and organizations including making presentations, chairing and participating in meetings, conducting community outreach, and responding to requests for information.8. Analyzes and reviews pertinent federal, state and local laws, regulations, policies and procedures in terms of impact on assigned programs; oversees and ensures compliance as required.9. Compiles, analyzes, and coordinates the development of narrative, statistical, progress, and evaluative reports related to department activities and administrative matters.10. Performs other duties of a similar nature or level.

TRAINING AND EXPERIENCE:
Bachelor's degree in government, public administration or a related field and seven (7) years of experience as a municipal clerk including 3 years of supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS:
Texas Registered Municipal Clerk designation is preferred; Emergency Operations and National Incident Management Certifications, or the ability to obtain within 6 months.

KNOWLEDGE:
  • Pertinent federal, state, and local laws, codes, rules, regulations, codes, and statues;
  • Budgetary, contract, and financial management principles and practices;
  • Public relations principles and practices;
  • Public Administration principles and practices;
  • Program/project planning, management, and evaluation methods and techniques;
  • Supervisory principles and practices;
  • Analytic and research methods and practices;
  • Advanced principles and practices in assigned area of responsibility.
SKILLS:
  • Working under pressure to meet timelines and handling multiple and changing priorities;
  • As assigned, delegating responsibility and authority to others;
  • Managing operations including budget administration and applying program practices to complex situations;
  • Communicating effectively, both orally and in writing;
  • Interpreting and applying laws, regulations, codes, and policies;
  • Using a variety of computer-based technologies;
  • Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.


PHYSICAL REQUIREMENTS: (Applies to some, but not all, of the positions listed above)

Positions in this class typically require: climbing, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Work is primarily performed in an office environment with limited exposure to hazardous conditions

In order to be hired, applicants will need to pass a background check, a drug screen, physical exam, and a reference check.

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