Community School Programs Administrative Assistant

5 days ago

Bronx, United States New York Edge Full time

ABOUT US

New York Edge is the largest provider of afterschool and community school programs in all five boroughs of New York City and Wyandanch, Long Island. With more than 25,000 students in grades K-12, New York Edge bridges the opportunity gap faced by students in underinvested communities by strengthening academic performance, health and wellness, self-confidence, and leadership skills for success in life

Summary:

The Community School Programs Administrative Assistant will assist in the overall administration of the Community Schools strategy including but not limited to: regular and substantial direct services to youth and adults, implementation of community activities, strengthening family engagement, coordinating and scheduling of all extended learning initiatives, tracking attendance, record keeping and reporting, communicating with parents and organizing special events.

Schedule:

Part-Time- 25 hours per week

Monday - Friday

This role requires you to be in-person.

Pay:

$30-$35/hr

Salary is commensurate with experience, skills, and education.

Essential Job Functions:
• Engage youth from the school community in special programs. Work with school and other neighborhood schools to identify and target students needing academic support or extracurricular activities. Once a student is enrolled, the Coordinator will continue to maintain the relationship and support each participant's continued attendance.
• Outreach to stakeholders through multilingual communications via phone calls, emails, online platforms, and social media.
• Publicize program services through program local institutions such as the public library, faith-based institutions, and community events.
• Coordinate services, schedules and space needs for extended learning time activities. Entering the schedule and labeling activities into required databases
• Have strong community connections and deep understanding of neighborhood dynamics and how to address conflicts that have the potential to undermine community cohesion.
• Support Community Schools Director to enhance program initiatives by developing and implementing a community outreach plan and producing reports
• Create and maintain systems that keep track of all student files, program documents, and program supplies.
• Create and conduct community presentations to support recruitment and attract new partnerships and volunteers.
• Support the cultivation of community partners.
• Create, implement, and assess outreach and retention plan
• Individually and as a team member, build strong relationships with community youth and staff as well as youth, residents, community groups, and businesses in the neighborhood
• Record attendance of all community school programs, initiatives, and events weekly in all required systems
• Set up class rosters and maintain attendance sheets
• Assist with the distribution of stakeholder surveys
• Attend quarterly data trainings and relevant community school meetings; participate in relevant councils, committees
• Actively participate in training and professional development
• Assist the Community School Director with ensuring the program is in compliance, meeting enrollment and in good standing with key stakeholders

Required Skills & Qualifications:
• High School Diploma Required, Bachelor's Degree preferred.
• Passion for New York Edge's mission and community development.
• Systems thinker, and data-driven decision maker with data utilization know-how.
• Ability to establish and maintain effective working relationships with program staff, school partners, and community partners.
• Excellent communication (oral and written) and interpersonal skills with proven ability to interact with a diverse range of individuals both in person and over the phone, applying tact and discretion as situations demand.
• Must have excellent organizational, time management, and follow-up skills.
• Responsible and professional conduct that serves as a role model to students, staff, and families.
• Ability to set priorities and meet deadlines.
• Must demonstrate the ability to manage multiple priorities simultaneously in a fast-paced environment.
• Computer Literacy: Proficiency in Microsoft Excel, Outlook, Word, and Google Suite.
• Demonstrable knowledge and/or interest in youth, family, and community development; social and emotional learning and skill-building; youth leadership; neighborhood priorities; trauma-informed approaches; provision of services for individuals with disabilities; and cultural competence, including sensitivity to LGBTQ issues, and knowledge of the community.
• May be required to walk up and down stairs.
• May have to lift or move objects/materials as needed.
• Work is performed mostly within a New York City Public School but may be required to interact with the community at-large during trips or events.

The CS Program Administrative Assistant will be required to report to the school building and interact with the Community School Director, Data Manager, Data Coordinators, Students, Staff , School Administration, Parents, and Students.

At the time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer

Disclaimer: The statements herein describe the general nature and level of work the employee performs in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

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