3PL - Program Support Specialist

3 weeks ago

Lexington, United States Yulista Holding LLC Full time

RegularPRIMARY FUNCTIONThe Program Support Specialist provides administrative support to technical staff, programs, and internal and external customers, performing a variety of both complex and routine regulatory and analytical duties.ESSENTIAL FUNCTIONSInterface with all stakeholders to prioritize impending requirementsPrepare various program documents and correspondence, including project authorizations, action memos and IMS reconciliations, ensuring all documentation is in compliance with regulations and standardsResearch, plan, analyze, and organize technical and/or statistical information; assemble data for use in briefings, reports, and formal presentationsCollect and compile data for use in regular and ad hoc reporting on the status of programsCommunicate and control all inventory, PPE configurations and materiel movements for successful program operationMonitor and execute program plans, provide status reports, and gather “lessons learned” informationCoordinate, track and expedite CONUS and OCONUS shipments to multiple locationsMaintain various integrated logistics support data system records, ensuring timely and accurate documentation of all materiel movementsAssist technical staff with materiel budgetsMaintain standard operating procedures, provide feedback on necessary updates and assist with implementation of updates as necessaryAssist in resolution of non-conforming materielSUPERVISORY RESPONSIBILITIESThis position will not have direct reportsKNOWLEDGE, SKILLS, & ABILITIES:Ability to safeguard all government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage, and accidental damage, including controller used controlled forms.Must have excellent verbal communication and customer service skills, as well as clear, effective technical writing ability.Must not pose a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population.Present a neat, clean, and professional appearance always, unless precluded by assigned work.Demonstrable experience as a self-starter who takes initiative in problem resolution, and follow-through for non-routine issuesAbility to interact with all levels of organization, including internal/external customers, and senior level managementQUALIFICATIONS:Associate degree or higher in a related field or 2+ years previous experience.Advanced computer skills, to include Microsoft Outlook, Excel, Word, PowerPoint, and OneNoteKnowledge of Military (DoD) Logistics, Maintenance, and Supply processes and procedures preferredExperience with warehouse supply chain/logistics support preferredMust be able to pass a drug test, and have, or be able to obtain, a DoD National Agency Check Investigation (NACI) Interim Secret Security Clearance within 90 days from date of hire.PREFERENCE STATEMENTPreference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).EEO STATEMENTAdditionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATIONIt is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

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