Administrative Assistant

4 days ago

Anchorage, United States CCI Industrial Corp Full time
General Description:

The Administrative Assistant is responsible for the day-to-day administrative duties required by the north slope supervisors. This position requires working 10 hours per day, 4 days in a row, followed by 4 days off. This position will have an alternate that works the opposite 4 day on/4 day off schedule to ensure 7 day a week coverage. This is an office-based position, the location for this position can be either Anchorage AK, Kenai AK or Missoula MT. Remote work may be an option after training.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states.

CCI Industrial Services leads the industry in Safety, Innovation, and Excellence.

Each CCI employee is responsible for upholding CCI's Mission, Vision, and Values, as these are a crucial part CCI's strategic plan for success.

Essential Duties & Job Functions:

  • General areas of responsibility include all data entry and reporting related to the functions of personnel time keeping and equipment rental activities, as well as general office duties as directed.
  • Data entry of all time keeping information including employee information, hours, charge codes and other related information.
  • Weekly entry of CCI materials information related to contract billable information.
  • Assists manager with data entry of all CCI equipment rental information and other related contract billable information for client.
  • Assists manager with data entry of all third-party equipment rental cost information related and/or unrelated to billable information for client.
  • Registering projects, building and upkeep of project folders.
  • Generation and submittal of Employee Status Change Form
  • Manage and log daily, weekly and monthly reports in TEAMS files.
  • Support building bid packages, gathering data and information from all CCI programs.
  • Assist HSE department with training reminders, scheduling and training entry.
  • This job has no supervisory responsibilities.
  • Other general and specific office duties as assigned by manager
Knowledge, Skills, and Abilities:
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables within established procedures.
Required Qualifications:
  • High school diploma or GED is required.
  • Two years of experience or an equivalent combination of education and experience to carry out all responsibilities and duties associated with the position.
  • A valid driver's license is required.
Preferred Qualifications:
  • Associate's degree (A.A.) from two-year College or university is preferred.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.

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