Staff Assistant, Corporate Communications

3 weeks ago

Dallas, United States American Airlines Full time

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board

Why you'll love this job

  • This role will be performing a wide variety of office/clerical duties for the Global Engagement and Campus team

What you'll do

As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

• Schedules meetings, books conference rooms, handles catering arrangements, as required

• Submits and codes invoices through invoicing system; handles invoice inquiries and resolves issues

• Assists with Managing Directors’ calendars, as needed

• Processes time and attendance transaction entries, bi-weekly and monthly payroll, and time and attendance reporting, as needed; provides resolution to time and attendance issues and inquiries

• Maintains office supplies for the department

• Handles incoming mail and packages; assists with outgoing mail/packages, as required

• Assists with new-hire onboarding for department

• Receives and distributes anniversary pins

• Handles Skyview visitor registration for Global Engagement; greets and escorts visitors

• Helps plan and coordinate Global Engagement team events (onsite and offsite)

• Collaborates with and provides coverage for the departmental Executive Assistant team

• Submits monthly purchasing card reports; submits expense reports, as required

• Performs other general office and administrative tasks, as required

All you'll need for success

Minimum Qualifications- Education & Prior Job Experience

• High school diploma or GED (college degree preferred, but not mandatory)

• Previous administrative experience preferred

Skills, Licenses & Certifications

• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)

• Must possess excellent interpersonal, organizational, oral and written communication skills

• Ability to maintain a high level of confidentiality and professionalism

• Must be organized

• Ability to partner and collaborate with other executive assistants, staff assistants and team members in a proactive and positive manner

• Must be able to read, write, fluently speak and understand the English language

What you'll get

Feel free to take advantage of all that American Airlines has to offer:

  • Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.

  • Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.

  • Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.

  • 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.

  • Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION POLICY

American Airlines maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity and access for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a disabled veteran or other protected veteran, in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

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