Office Administrative Assistant

2 days ago

Washington, United States The Choice Full time

The Choice is partnering with a leading environmental nonprofit focused on key issues such as wildlife preservation, water conservation, and food security. We are seeking an experienced Administrative Assistant to support the smooth operation of the Development division. This is a temporary-to-hire, fully in-person role based in Washington, DC.

A unique benefit offered to employees is an office closure every other Friday. On standard weeks, the role requires a 37.5-hour work week.

In this position you will assist multiple teams and executives. Key responsibilities include meeting and event coordination, processing expenses, calendar management, and general office support.

Key Responsibilities

Data and Expense Management (40%)

  • Process credit card transactions and invoices in Workday and SmartSimple, including check and wire requests.
  • Keep accurate records and data in systems like SharePoint and Blackbaud CRM, ensuring data accuracy and resolving any issues.

Meeting & Event Support (40%)

  • Manage the Executive Vice President's calendar and schedule meetings for team members.
  • Help organize events and travel, including arranging space, catering, and AV needs, and preparing materials for special events and trips.

General Office Support (20%)

  • Order supplies and assist with preparing and distributing reports and documents.
  • Support correspondence and communications, including drafting emails and letters as needed

Skills and Qualifications

  • High school diploma or equivalent, with 3-4 years of administrative experience.
  • Strong organizational skills and attention to detail.
  • Good written and verbal communication skills and interpersonal skills.
  • Ability to prioritize, meet deadlines, and work independently.
  • Proficiency in Microsoft Office Suite; experience with Blackbaud CRM and Workday is a plus.
  • Commitment to inclusivity and collaboration.

Hourly rate range is $25-27/hour

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