Executive Administrative Assistant 3

3 weeks ago

Redmond, United States Team Red Dog Full time

Our client, a global technology organization, has an exciting opportunity for an Executive Administrative Assistant position to start in January 2025. This role will work closely with an exceptional Corporate Vice President (CVP) within a supportive, close-knit team. The CVP is highly engaged with Employee Resource Groups (ERGs) and committed to inclusivity, making this a great environment for collaboration and professional growth.

Top Required Skills (Must Haves):

  • Minimum 2-3 years recent experience as an EA or admin role.
  • Minimum 7 years of administrative, business support, or customer service experience focusing on complex scheduling, travel management, and executive support.
  • Experience with Microsoft products and systems, including Office Suite, Employee Central, iCIMS, HR Insights, MSSpace, MSExpense, MSTravel, MyOrder, MSInvoice, MSAuthorize, Informa, and SharePoint.
Opportunity Overview:
As part of the SMB (Small, Medium Business) Leadership team within the Small Medium Corporate (SMC) MCAPS organization, this role is critical to supporting our CVP and driving business operations for a team dedicated to empowering customers with the organizations cloud solutions. This role involves managing a global team, supporting cross-functional initiatives, and ensuring seamless communication and event planning across time zones. You'll work closely with the Chief of Staff and other stakeholders to maintain operational excellence and help scale a nearly $50 billion business.

Responsibilities include, but are not limited to the following:
  • Provide in-person support to the CVP during office visits (approximately 1-2 times per quarter).
  • Manage the executive calendar, prioritizing meetings, ensuring logistics are arranged, and communicating with key stakeholders as needed.
  • Develop a deep understanding of critical business activities to make informed decisions regarding the leader's time.
  • Collaborate closely with the Chief of Staff on the Rhythm of the Business (ROB) processes to ensure alignment with executive and team commitments.
  • Coordinate domestic and international travel, including flight, hotel, and conference arrangements.
  • Process expense reports accurately and act as the final SAFE approver on all team expenses.
  • Handle event planning, including scheduling and logistics for offsites and CVP-sponsored events; provide on-site support for events in Redmond.
  • Actively participate in SMB Global EA and SMC EA teams to ensure collaboration and engagement across administrative teams.
Qualifications/Experience:
  • 7+ years of experience in administrative, business support, or customer service, particularly in executive support roles involving complex scheduling and event management.
  • Experience with Microsoft products and internal systems (Office Suite, Employee Central, SharePoint, etc.).
  • Demonstrated ability to organize, plan, and prioritize tasks with attention to detail.
  • Strong problem-solving abilities and experience handling confidential information with integrity.
  • Comfortable managing ambiguity, adapting to urgent challenges, and working effectively within a fast-paced environment.
  • Proven team player with excellent communication skills and the ability to foster strong relationships with internal and external stakeholders.
Why Work with Team Red Dog?
At Team Red Dog, we prioritize people and maintain relationships with some of the world's most inspiring companies and organizations. We offer opportunities that align with your unique skills, strengths, and passions. If you're seeking an opportunity to make a positive impact, with excellent benefits, and a role where you can thrive while doing what you love, we encourage you to apply today

Generous benefits package for qualified employees includes:
  • Health insurance (medical, dental, vision, and life)
  • Employer-matched 401K plan
  • Paid time off
  • Paid holidays
  • Profit sharing
Estimated Start Date: January 27, 2025 - July 25, 2025
Location: Redmond, WA (Hybrid 1-3 days in office)
Job #1996
Rate: $40 - $45/Hour W2 Contract

At Team Red Dog, we are dedicated to cultivating a diverse and inclusive workforce. We are committed to providing equal opportunities to everyone, regardless of race, ethnicity, gender, age, religion, sexual orientation, disability, or any other characteristic. If you need accommodation during the recruitment process, reach out to hr@teamreddog.com, and we will work to ensure an accessible experience. We strictly adhere to federal, state, and local laws to maintain a workplace free from discrimination and harassment.

We offer competitive compensation aligned with U.S. industry standards, and our final offer will reflect the candidate's location, job-specific skills, experience, and knowledge.
  • All applicants must be authorized to work in the U.S. without the need for sponsorship.
  • Team Red Dog is an E-Verify employer.
  • Employment is contingent upon the successful completion of a reference and background check.
  • Please no solicitations from C2C or recruiting firms.

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