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Administrative Assistant/Coordinator

1 month ago

Pittsburgh, United States UPMC Full time

We are seeking a detail-oriented Administrative Assistant /Coordinator to join our HIM department. In this role, you will provide essential administrative support to the Central HIM management team across 25+ UPMC hospitals. Responsibilities include calendar management, meeting coordination, and the meticulous preparation of meeting materials for the System HIM Committee, a critical medical staff committee within our organization. Your contributions as an Administrative Coordinator in this department will directly support our mission of Life Changing Medicine.

Key Responsibilities:

  • Calendar Management: Efficiently manage schedules and appointments for senior HIM team members, ensuring optimal time management and coordination.

  • Meeting Coordination: Facilitate meetings by scheduling rooms, sending invitations, preparing agendas, and taking comprehensive meeting minutes.

  • Meeting Materials Preparation: Prepare and organize presentations, slide decks, and other meeting materials for the System HIM Committee. Compile meeting summaries, special reports, and CE forms as required.

  • Administrative Support: Handle general administrative tasks such as correspondence, document management, department projects, and maintaining member lists and meeting reminders.

  • High school diploma or equivalent or associates degree.

  • 5 years' experience in an increasingly responsible administrative support role.

  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

  • Ability to use applicable MS Suite products.

  • Advanced knowledge of business processes and procedures.

  • Working knowledge of accounting and financial principles and functions.

  • Ability to analyze data.

  • Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran