Administrative Support Specialist

1 day ago


North Palm Beach, United States Aston Carter Full time

Job Title: Administrative SpecialistJob Description This role provides secretarial and administrative support directly to executives. Employees in this position must exercise confidentiality, tact, and diplomacy. Responsibilities Receive, screen, and direct incoming calls, visitors, mail, and e-mail. Manage schedules, appointments, and calendars. Arrange business travel, coordinate meeting arrangements, and process expense reports. Maintain strict confidentiality and adjust willingly to changes in priority and direction. Perform other job-related duties as assigned. Handle escalated troubleshooting calls and provide advanced support for EV charger issues. Communicate clearly and empathetically with customers. Document troubleshooting steps and resolutions. Schedule and coordinate installation and maintenance appointments. Process online enrollment applications including reviewing photos to determine if they meet qualifications. Maintain and organize customer records. Perform various administrative tasks like data entry and filing. Essential Skills Customer service Administrative support Microsoft Office Phone etiquette Schedule management Written communication skills including spelling, grammar, punctuation, and vocabulary Maintain strict confidentiality Attention to detail Self-starting and acts independently when appropriate Knowledge of Microsoft Excel, Word, and PowerPoint Salesforce Outlook Additional Skills & Qualifications High School Graduate / GED 4+ years of experience Decision making Effective written communications Effective verbal communications Adaptability Organizational skills Associate degree (preferred) Work Environment This position is based on-site in Juno Beach with a standard Monday to Friday schedule from 8 AM to 5 PM. The individual will have the opportunity to work alongside the executive team and network with a broad array of individuals. Pay and Benefits The pay range for this position is $20.00 - $22.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in North Palm Beach,FL 33408. Application Deadline This position will be accepting applications until Dec 20, 2024. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.



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