Substitute Administrative Assistant

1 week ago

Lewes, United States Cape Henlopen School District Full time
Position Type:
Substitute/Substitute Administrative Assistant (Secretary)

Date Posted:
7/1/2024

Location:
District Office or other site
Substitute Administrative Assistant (Secretary)
Districtwide
Hourly Rate: $16.80

Substitute Secretary
General Description: The substitute secretary is responsible for office tasks such as, but not limited to, typing, filing, maintaining records, and communicating with administration, staff, students, families and the public in a fast-paced environment while remaining courteous and helpful.

Essential Duties and Responsibilities
  • Professional Responsibilities
    • Establishes and maintains effective working relationships.
    • Accepts guidance and suggestions willingly.
    • Communicates effectively both orally and in writing.
    • Works independently and exercises initiative.
    • Works collaboratively as a team member with other staff.
    • Greets families and visitors while demonstrating a professional demeanor.
    • Performs job functions with tact and discretion.
    • Attends regularly and is punctual.
  • Secretarial Skills
    • Answers telephone calls in a professional manner.
    • Exercises considerable judgment in transferring telephone calls and scheduling appointments.
    • Coordinates the needs of the school community effectively.
    • Types and Responds to emails and phone calls accurately.
    • Completes assignments in a timely manner.
    • Files materials accurately and in a timely manner.
  • Office Management Skills
    • Demonstrates thorough knowledge of office management including office practices, procedures and equipment.
    • Demonstrates considerable knowledge of computer programs, and online information and data management systems.
    • Able to multitask and prioritize demands effectively.
    • Able to identify problems and recommend solutions.
    • Seeks advice and guidance from school supervisors when appropriate.
    • Seeks advice and guidance from District Office administrative staff when appropriate.
    • Maintains confidentiality of information in accordance with FERPA regulations.

Competencies: Success in this position requires the following knowledge, skills, and abilities
  1. Knowledge
    • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
    • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. (Spanish skills are also helpful)
    • Computers and Electronics - Knowledge of computer software (Excel, Word, PowerPoint), including applications such as E-School, AESOP, Data Service Center (DSC), Identity Management System (IMS), PeachJar, School Dude, Schoology and new software as needed.
    • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services.
    • Administration and Management - Knowledge of coordination of people and resources.
  2. Skills
    • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • Speaking - Talking to others to convey information effectively.
    • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
    • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
    • Service Orientation - Actively looking for ways to help people.
  3. Abilities
    • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
    • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
    • Written Comprehension - The ability to read and understand information and ideas presented in writing.
    • Written Expression - The ability to type correctly and communicate information and ideas in writing so others will understand.


The foregoing statements are intended to describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all duties, responsibilities and competencies that may be required.

A satisfactory Criminal Background Check, DE Child Protection Registry, and TB test, are required for all new substitutes.

The Cape Henlopen School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law.(El Distrito Escolar Cape Henlopen ofrece oportunidades iguales de empleo y sin discriminación de raza, color, credo, religión, género (incluyendo embarazo, parto y sus condiciones médicas), nacionalidad, ciudadania o ascendencia, edad, discapacidad, estado civil, servicio military(veterano), información genética, orientación sexual, o identidad de género, en contra de víctimas de violencia doméstica, ofensas sexuales, acecho, o bajo cualquier otra categoria protegida por la ley local, estatal, y federal.) Ned Gladfelter, Employee/Student Compliance Officer: OCR/Title IX/504 Office of Human Resources; LouAnn Hudson, Student 504 Compliance Officer, 1270 Kings Highway, Lewes, DE 19958.

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