Procurement Agent

Job Summary

The timely and effective procurement of Medical Center goods and services.

Responsibilities
• Receive, prepare and edit purchase documents (i.e. orders shipping) within guidelines of corporate and departmental policies and procedures.
• Maintain records of work performance indicators and submit monthly reports as indicated.
• Procure supplies, equipment, and services for CAMC and other related departments and companies. Negotiate pricing and terms with suppliers on behalf of CAMC as permissible. Acquire acceptable substitute product when needed.
• Process lease rentals and capital purchase orders as assigned.
• Ensure that high volume products are placed on "committed" inventory with primary distributor.
• Communicate with vendors, physicians, and other external departmental personnel in a timely, effective, and efficient manner.
• Process return goods to vendors and shipping requests. Provide information to finance, materiel handling, and other departments.
• Expedite and review all open purchase orders.
• Maintain CAMC vehicle licenses and taxes, communicate with CAMC Insurance Officer.
• Ensure that Material Data Safety Sheets are available for identified hazardous products.
• Ensure product is delivered in a timely manner.
• Enforce contract compliance with vendors for purchase of goods and services.
• Ensure that new products are not brought into system without the various product team approvals or value analysis manager approval.
• Process product/equipment recalls and/or alerts within established policies and procedures as directed or needed.
• Monitor vendor visitation to ensure that all representatives follow CAMC policy and procedure.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department's identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities
(Essential duties common to all positions)

1. Maintain and document all applicable required education.
2. Demonstrate positive customer service and co-worker relations.
3. Comply with the company's attendance policy.
4. Participate in the continuous, quality improvement activities of the department and institution.
5. Perform work in a cost effective manner.
6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.
7. Perform work in alignment with the overall mission and strategic plan of the organization.
8. Follow organizational and departmental policies and procedures, as applicable.
9. Perform related duties as assigned.

Education
• High School Diploma or GED (Required) Experience: 1 year hospital purchasing and/or inventory management at an organization of similar size.

Credentials
• No Certification, Competency or License Required

Work Schedule: Days

Status: Full Time Regular 1.0

Location: Memorial-Parking Garage

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Tamara B. Young tammy.young@vandaliahealth.org

---